i Local Governance Program, Phase III (LGP III) Field Monitoring Report - GAPTIS 
FIELD MONITORING REPORT OF USAID’S LOCAL 
GOVERNANCE PROGRAM, PHASE III (LGP III) 
GOVERNMENT ACCOUNTING AND PROJECT TRACKING 
INFORMATION SYSTEM (GAPTIS)
LOCAL GOVERNANCE 
PROGRAM, PHASE III (LGP III) 
FIELD MONITORING REPORT
Government Accounting and Project 
Tracking Information System (GAPTIS)
 
May 15 2011 
This publication was produced for review by the United States Agency for International Development. It was prepared 
by The QED Group, LLC under contract number GS-10F-0405M, task order number 267-M-00-09-00513-00. 
 
ii Local Governance Program, Phase III (LGP III) Field Monitoring Report - GAPTIS 
LOCAL GOVERNANCE 
PROGRAM, PHASE III (LGP III)
FIELD MONITORING REPORT
Government Accounting and Project 
Tracking Information System (GAPTIS)
The QED GROUP, LLC
1250 Eye Street, NW
Suite 1100
Washington, DC 20005
Phone: 202-521-1900
Fax: 202-521-1901
www.qedgroupllc.com
DISCLAIMER
The authors’ views expressed in this publication do not necessarily reflect the views of the United States Agency 
for International Development or the United States Government.
Local Governance Program, Phase III (LGP III) Field Monitoring Report - GAPTIS iii
CONTENTS 
EXECUTIVE SUMMARY...........................................................................................IV
INTRODUCTION ........................................................................................................ 1
METHODOLOGY, FINDINGS, AND ANALYSIS.................................................... 2
Methodology ........................................................................................................................................................... 2
Findings and Analysis............................................................................................................................................. 2
CONCLUSION AND RECOMMENDATIONS......................................................... 9
Conclusion............................................................................................................................................................... 9
Recommendations................................................................................................................................................. 9
ANNEX 1- GAPTIS PROGRAM REPORT UPDATE.............................................10
ANNEX 2- SCOPE OF WORK.................................................................................11
ANNEX 3- METHODOLOGICAL NOTES .............................................................16
ANNEX 4 - DATA TABLES (SUPERVISOR QUESTIONNAIRES).....................17
ANNEX 5 - DATA TABLES (STAFF QUESTIONNAIRES) ................................. 36
ANNEX 6 - CODING GUIDE ...................................................................................42
ANNEX 7- ORIGINAL SURVEY INSTRUMENT (ENGLISH VERSION)............45
ANNEX 8- GAPTIS SURVEY – ARABIC TRANSLATION...................................57
 
iv Local Governance Program, Phase III (LGP III) Field Monitoring Report - GAPTIS 
EXECUTIVE SUMMARY 
The “Government Accounting and Project Tracking Information System,” or GAPTIS, is a financial -
capital improvement monitoring tracking system developed by USAID’s Local Governance Program 
Phase III (LGP III) to help provincial officials manage their projects and funds more effectively. This 
monitoring report, authored by Jeffrey Swedberg, looks at the status of GAPTIS in the final months 
before the end of LGP III to answer questions posed by USAID and is organized into five categories: 
1. Statistics; 2. Impact; 3. Sustainability; and 4. Constraints. It is based on analysis of surveys 
administered to 68 GAPTIS supervisors and staff in 14 governorates. The survey questions were 
divided into categories and questions specified in USAID’s scope of work. In brief, the results were:
1. Statistics 
• USAID-provided equipment is in place and functioning, except in Wasit where it was 
destroyed by fire set by demonstrators. Staff was trained in GAPTIS in all governorates. 
• A significant majority of provinces (57%) use GAPTIS 2.1, the remainder use version 2.0. 
• An index measuring GAPTIS unit performance against the “characteristics of Najaf” – a 
model province, indicate that 8 provinces score 80% or better against this standard.
2. Impact 
• Reporting for 2010 is completed in all of the 14 provinces surveyed but one – Wasit. 
• Satisfaction with data entry and utilization by GAPTIS supervisors and staff average 3.98 
points out of 5.00 possible points – indicating a good aggregate level of satisfaction. 
• The primary reasons for both high and low scores on the data entry satisfaction question 
had to do with perception of the technology. Most found it easy, but not all. 
3. Sustainability
• While most GAPTIS supervisors agreed there is a plan in place for the Governorate to take 
over GAPTIS after LGP III closed, most did not think there would be adequate staff. 
4. Constraints
• Problems cited included technical problems, including the inability to make the sort of 
changes that require programming skills, e.g. adapting reports or adding fields to meet 
specific provincial requirements. Given the frequent changes within governorates, the 
GAPTIS system will need occasional updates in programming. 
• Lack of job security and dependence on short-term contracts was also cited as a constraint.
Currently, most GAPTIS staffers are not full-time Governorate employees and may leave if 
more stable work becomes available. Short Term contracts make employees vulnerable to 
termination or transfer to other departments1. 
Five provinces – Anbar, Baghdad, Karbala, Najaf, and Maysan – are designated as “decentralization 
pilot” provinces. Each pilot GAPTIS unit received intensive training in the programming necessary to 
modify GAPTIS to make changes in the interfaces and trouble shoot problems as they arise. These 
are the five provinces where long-term sustainability for GAPTIS appears most possible after the end 
of LGP assistance. It is recommended that support be provided to more non-pilot provinces to 
avoid backsliding as staffers encounter problems they are not trained to overcome. There is a need 
for database programming skills throughout all Governorates to maintain the health of the system.2
 
1 Not all of GAPTIS employees are short term contracts. In some provinces, GAPTIS employees are part of 
the permanent staff.
 
Full sustainability may not be possible otherwise.
2 The database is an essential part of the software. GAPTIS consists of two parts (data entry interfaces and
database). Programming skills are required to modify and sometimes audit data saved in the database. 
Local Governance Program, Phase III (LGP III) Field Monitoring Report - GAPTIS 1
INTRODUCTION 
The “Government Accounting and Project Tracking Information System,” or GAPTIS, is a financial -
capital improvement monitoring tracking system. It was developed by USAID’s Local Governance 
Program Phase III (LGP III) to help provincial officials manage their projects and funds more 
effectively. LGP III is implemented by Research Triangle Institute/RTI International (RTI). With a 
start date of January 1, 2009 and end date of June 30, 2011, LGP III builds the capacity of local 
government officials through training, mentoring and coaching on aspects of local governance, 
including financial management, organizational development, strategic planning, and service delivery 
oversight. Employing Microsoft Access and Virtual Basic data collection and processing tools, 
GAPTIS is designed for a province’s specific needs. Some provinces use it purely for financial 
management, while some provinces use it for project management. 
USAID/Iraq tasked the Performance Evaluation and Reporting for Results Management (PERFORM) 
project with monitoring GAPTIS in the final months before the end of LGP III to answer questions 
organized into five categories: 1. Statistics; 2. Impact; 3. Sustainability; 4. Constraints; and 5. 
Unanticipated Issues. The USAID Scope of Work (SOW) can be found in Annex 2. The 
organization and numbering of the questions was adopted from the SOW. The map below, taken 
from the SOW, illustrates the areas (in green and yellow) covered by this monitoring exercise. 3
Figure I – GAPTIS Implementation Status
 
 
3 This report does not cover Kirkuk – indicated in the SOW map as an area where GAPTIS was “not 
applicable.” Although RTI established a GAPTIS unit in Kirkuk in November 2010, LGP III management 
indicated that the unit was too new to provide relevant information for this monitoring exercise. Moreover, 
including results from Kirkuk in the aggregated findings with GAPTIS provinces with several years of LGP III 
assistance would have a distorting effect on the data. 
2 Local Governance Program, Phase III (LGP III) Field Monitoring Report - GAPTIS 
METHODOLOGY, FINDINGS, 
AND ANALYSIS
Methodology
The primary data collection instrument was a survey administered to employees of GAPTIS units – 
both supervisors and non-supervisory staff. The surveys were designed by PERFORM staff to 
address all questions in the Scope of Work. Data collection was conducted by six enumerators 
who were briefed on GAPTIS and trained in administering the survey before being split into three 
teams. They visited units in all GAPTIS-applicable provinces shown on the map on the preceding 
page. The lead data collector administered a long survey to the GAPTIS supervisors in all applicable 
provinces, while an associate data collector administered a shorter version to the corresponding 
data entry personnel (ranging from 2 to 11 individuals), most of whom were trained in GAPTIS. 
The results of these surveys provide the core of the analysis presented here. Annex 3 describes in 
detail the methodology used. In all, sixty-eight surveys were completed in the fourteen provinces. 
Table I – Survey Coverage 
Province City Supervisor Staff Total Province City Supervisor Staff Total
Anbar Ramadi 1 3 4 Karbala Karbala 1 4 5 
Babil Hilla 1 4 5 Maysan Amarah 1 3 4 
Baghdad Baghdad 1 4 5 Muthanna Samawah 1 2 3 
Basrah Basrah 1 3 4 Najaf Najaf 1 8 9 
Dhi Qar Nasiriyah 1 2 3 Ninawa Mosul 1 11 12
Qādisiyyah Diwanyah 1 4 5 Salah ad Din Tikrit 1 2 3 
Diyala Baqubah 1 2 3 Wasit Kut 1 2 3 
 Grand 
Total 14 54 68
Further context for the analysis was provided by thorough debriefings with the PERFORM data 
collectors and with interviews with LGP III GAPTIS coordinators.
Findings and Analysis
1. Statistics: These questions relate to basic numbers of equipment received, people trained, the 
number of GAPTIS units engaged in non-financial reporting, and the level to which units met the 
standards of what is considered the model GAPTIS unit – Najaf. 
1.1 The chart below (Table II) indicates the status of equipment in each of the provinces. The only 
provinces with reported maintenance needs are Babil (printers) and Wasit, where all equipment was 
damaged in a recent fire. 
Table II – Status of GAPTIS Equipment
Pieces of equipment provided 
by USAID 
Date 
Delivered
Date 
Installed
Date 
Operational
Currently 
Operational?
Maintenance 
Needs
Anbar 2 PCs, 1 Printer 1-Jun-09 15-Jun-09 15-Jun-09 Yes No
Babil 7 PCs; 5 Printers; 4 Scanners; 1 
UPS 18-Oct-08 18-Oct-08 18-Oct-08 All but 
printers Printers
Local Governance Program, Phase III (LGP III) Field Monitoring Report - GAPTIS 3
Pieces of equipment provided 
by USAID 
Date 
Delivered
Date 
Installed
Date 
Operational
Currently 
Operational?
Maintenance 
Needs
Baghdad
10 PCs, 6 scanners,
6 printers 4 7-Sep-08 7-Sep-08 7-Sep-08 Yes No
Basrah 4 PCs, 2 Printers, 2 Scanners N/A5 N/A N/A N/A N/A
Dhi Qar 3 PCs; 1 Printer; 1 Scanner; 1 Hub N/A N/A N/A N/A N/A
Diwaniyah 5 PCs, 5 Printers; 2 Scanners, 5 
UPS 1-Mar-09 1-Mar-09 1-Mar-09 Yes N/A
Diyala 6 Computers ; 1 Printer; 2 
Scanners 15-Jun-09 1-Jul-09 1-Jul-09 Yes No
Karbala 5 Computers ; 2 Printers; 3 
Scanners 15-Nov-08 15-Nov-08 15-Nov-08 Yes No
Maysan 4 PCs, 2 Printers, 2 Scanners 2008 2008 2008 Yes No
Muthanna 5 PCs, 2 Scanners, 2 Printers Dec,2008 Dec,2008 Dec,2008 Yes No
Najaf 14 PCs, 6 scanners, 6 UPS, 15-Jan-11 15-Jan-11 15-Jan-11 Yes No
Ninawa 11 PCs; Scanner and Printers N/A N/A N/A N/A Yes
Salah ad Din 6 PCs , 2 Printers, 2 Scanners 26-May-09 N/A N/A N/A N/A
Wasit 5 scanners, 3 printers, I UPS 14/04/2009 14/04/2010 14/04/2011 No Yes
1.2 – The bar graph below (Figure 1.2) shows the number of individuals GAPTIS supervisors indicate 
were trained in each province. Most reported 3 or 4. Ninawa, with 41, had the largest number, 
followed by Anbar.6 Names are included in the tables of Annex 4.
 Figure 1.2 - Individuals Trained in GAPTIS – Number by Governorate.
 
1.3a – Eight provinces use GAPTIS 2.1, the most recent version. They include Anbar, Babil, Dhi 
Qar, Diyala, Maysan, Muthanna, Najaf, and Salah ad Din. Five use GAPTIS 2, a more complicated, 
but more multi-faceted version. They include Basrah, Diwaniyah, Karbala, Ninawa, and Wasit. 
Baghdad uses 2.1, while the Amanat7
1.3b. -The Characteristics of Najaf Scale aggregates ideal attributes for GAPTIS implementation. 
Najaf has a highly-developed GAPTIS unit and is considered a national model. An index has been 
drawn up to measure perceptions by both GAPTIS supervisors and staff on the degree to which 
their units measure up by the following criteria, identified by RTI as key to Najaf’s success: 
Management; Coordination; Staffing; Equipment; Room; and Procedures (see Annexes for more 
uses 2. No provinces report using GAPTIS 1. 
 
4 Includes the Amanat, an administrative division covering central Baghdad 5 N/A means no data was reported by the enumerators on this question. 6 Ninawa has a unique structure in which GAPTIS is incorporated in 19 governmental sites, increasing the 
number of people needing training. 
7 The Amanat contains a GAPTIS unit, but was not covered by this monitoring report. 
41
20 10 9 7 4 4 4 4 4 4 4 4 3
0
20
40
60
4 Local Governance Program, Phase III (LGP III) Field Monitoring Report - GAPTIS 
detail). Figure 1.3b shows the average of scores given by GAPTIS supervisors and a combined 
number of GAPTIS staff in each province. As would be expected, Najaf has the highest score on this 
measure8. Wasit, arguably the most problematic unit, has the lowest score. 
Figure 1.3b – Score on “Characteristics of Najaf Scale” (1=100%)
1.4 - Non-Financial Reporting – All provinces indicated they produced non-financial reporting to 
the Ministry of Planning (MOP). Since all MOP Reports are linked to each other, once the user has 
generated MOP classification, he/she can generate all non-financial reports. A listing of these reports 
is in Annex 4. 
2. Impact: These questions relate to the scope and frequency of GAPTIS usage. They focus on 
whether data entry is completed and the extent to which the required reports are produced. 
Questions also cover the views of GAPTIS users on the ease of using the system. 
2.1 - GAPTIS is up and running in all 14 provinces for which data was collected.9
2.2a
 Of the 54 staff 
interviewed in the 14 provinces, all reported using GAPTIS. All indicated they use GAPTIS at least 
four times a week. 
10 – d. - Reporting for 2010 is completed in all of the 14 provinces but one – Wasit. Eleven of 
GAPTIS supervisors in the fourteen provinces indicate they produce the reports required by the 
Ministry of Finance. Only the Wasit11
When asked to produce a copy of a report to the Ministry of Finance, 10 provincial GAPTIS units 
were able to do so, as seen in Figure 2.2 d
Supervisor indicated “no”, while the Supervisors in Diyala, and 
Ninawa did not answer or said they did not know. 
Table 2.2 d - Provinces that Produced Hard Copy of MOF Reports
Anbar Babil Baghdad Basrah Dhi Qar Diwaniyah Diyala
Yes Yes Yes Yes Yes Yes No
Karbala Maysan Muthanna Najaf Ninawa Salah ad Din Wasit
Yes Yes Yes Yes No Yes No
 
8 GAPTIS employees were interviewed in Najaf to gauge opinion, as was the case in all other Governorates. 
While all non-supervisory staff in Najaf provided perfect scores on Question 1.3b, the GAPTIS supervisor did
not – indicating that some GAPTIS staff had non-GAPTIS responsibilities and there was no GAPTIS stamp. 
The stamp is an official Governorate seal indicating that data has been entered into GAPTIS, after which 
original data document is archived. 
10 Question 2.2a was on when GAPTIS training began, but is not included in this report. Results are available 
in Annex 4.
11 Wasit began using GAPTIS later than other provinces. One of the governor's deputies (now replaced) was 
against automation in the governorate. These delays resulted in late completion of 2010 data. 
96% 89% 89% 88% 86% 85% 84% 83% 81% 78% 77% 77% 76% 70%
0
0.2
0.4
0.6
0.8
1
Local Governance Program, Phase III (LGP III) Field Monitoring Report - GAPTIS 5
2.3a - GAPTIS supervisors12 and staff were both asked to rank their satisfaction with data entry and 
utilization of GAPTIS along a 1 – 5 scale, with 1 being the worst and 5 the best (Figure 2.3a). 
Interestingly, GAPTIS supervisors and staff did not always provide similar answers to this question. 
In all, the average scores are positive. When the supervisor scores are averaged with the staff 
average scores across all provinces the score is 3.98 out of 5.00 possible points. 
Figure 2.3a - Satisfaction with Data Entry and Utilization of GAPTIS (1 – 5 Scale)
After asking respondents gave the 1 to 5 score they did, the results were divided into the negative 
and positive.13 Figure 2.3b i illustrates the positive comments – mostly from those assigning scores 
of 4 or 5. They fall into two categories – those that find GAPTIS easy to use (74%) and those that 
emphasized GAPTIS’s technical capabilities (26%). Figure 2.3b ii examines the negative comments, 
usually from those scoring GAPTIS at 3 or less. Sixty five percent indicate some kind of 
technological issue – sometimes indicating a perceived inadequacy in the GAPTIS program, 
sometimes hinting at user inexperience. A related number were the 12% of the negative 
respondents who specifically wanted to have programmatic ability to operate GAPTIS at a higher 
level not available for most data entry specialists. Finally, a lack of government support or 
understanding of GAPTIS was cited by 23% of those with negative comments 
Figure 2.3b i Reasons for Positive Score Figure 2.3b ii Reasons for Negative Score 
2.3 c - Recommendations for data entry – After coding the responses from the 68 GAPTIS 
surveys, the number one recommendation was for more training - 22%. A related category was for 
these that specifically mentioned a need for courses on programming, system troubleshooting and 
repair- 19%. Ten percent mentioned a need for better technology, while another 10% mentioned a 
need for new equipment. The need for more job security was mentioned by 7%, some of whom 
specified a desire for longer term contracts. Another 7% recommended the wider use of GAPTIS - 
including its use in more report and/or in more regions. Three percent specifically mentioned the 
 
12 In most provinces the supervisor is responsible for entering data in one of the interfaces. S/he is often 
responsible for collecting data and facilitating work flow.
13 Supervisors and non-supervisory staff were counted equally for the purposes of this question. 
1
2
3
4
5
Supervisor
Staff Average
74%
26%
Easy to Use Capbable/quality system
65%
23%
12%
Technology issues
Lack of Government Support/ Understanding
Wants Programmatic ability
6 Local Governance Program, Phase III (LGP III) Field Monitoring Report - GAPTIS 
need for a GAPTIS Stamp – an official symbol some think would give them more institutional weight. 
The final nineteen percent of recommendations could not be categorized. 14
3. Sustainability: These questions relate to the likelihood that GAPTIS can be sustained after the 
end of LGP III assistance.
 
3.1a - GAPTIS Supervisors were asked what factors were in place to maintain GAPTIS after LGP III 
assistance concluded. 35% mentioned RTI actions, such as ongoing training; 20% mentioned the 
capacity or motivation of the GAPTIS staff; and 40% cited the involvement of government officials. 
Only one provincial supervisor (Wasit) indicated there were none. 
Figure 3.1a - What factors are in place to maintain GAPTIS?
3.1b; 3.1c and 3.1d - When asked whether key sustainability factors were in place, such as 
adequate staff; a GAPTIS user guideline; or plan by the Governorate to maintain GAPTIS; the results 
were as follows, with only three provinces answering “yes” to all three questions. Only four 
provinces reported having adequate staff. This may speak to the fact that most training took place 
only in 201015. 
Figures 3.1b; 3.1c and 3.1d: Sustainability Check list
Province
3.1b: Is there adequate staff 
trained in GAPTIS to fill gaps 
and staff turnovers? 16
3.1c: Is there a 
GAPTIS user 
guideline?
3.1d: Does the Governorate plan to take 
over/maintain and continue using the 
GAPTIS facility after LGP III ends?
Number
Diyala Yes Yes Yes
3 of 3 
Maysan Yes Yes Yes
3 of 3
Najaf Yes Yes Yes
3 of 3
Babil No Yes Yes
2 of 3
Basrah No Yes Yes
2 of 3
Dhi Qar No Yes Yes
2 of 3
Diwaniyah No Yes Yes
2 of 3
Karbala No Yes Yes
2 of 3
Muthanna Yes Yes NO
2 of 3
Wasit No Yes Yes
2 of 3
Anbar No No Yes
1 of 3
 
14 Responses from supervisors and staff comments were given the same weight. Interviewees were allowed to 
give more than one recommendation. 
15 A few provinces (e.g. Najaf and Ninawa) had training in late 2009, but most not until 2010. Since training 
was staggered, many trained staffers have not been on the job very long. 
16 LGP III believes that, for the being time, all the provinces have adequate staff. However, there is concern 
about continued capacity in the possible event of staff turnovers. 
35%
20%
40%
5% RTI Actions/ Training
Capacity/ Motivation of GAPTIS 
staff
Involvment of government 
officials 
None
Local Governance Program, Phase III (LGP III) Field Monitoring Report - GAPTIS 7
Baghdad No No Yes
1 of 3
Ninawa No No Yes
1 of 3
Salah ad Din No No Yes
1 of 3
3.2 - As seen in Figure 3.2, GAPTIS supervisors were asked what it would take for their 
Governorate to sustain GAPTIS beyond LGP III. 
Figure 3.2 - What would it take for the recipient Governorate to sustain GAPTIS after LGP III?
4. Constraints: These questions relate to what worked well and did not work well regarding 
GAPTIS implementation. Questions focus on what are the primary constraints for implementing and 
sustaining GAPTIS and what are the user recommendations for improving the system. 
4.1 a - When asked what worked well with GAPTIS, supervisors primarily mentioned the 
consolidation of information from different divisions within their governorates into a unified 
database.
Figure 4.1a- What worked well with GAPTIS implementation?
4.1b - In Figure 4.1b, supervisors were asked what did not work well with GAPTIS implementation. 
Technical problems, -including the inability to make substantive reporting changes and adapt reports 
to individual provincial needs - were the most cited. 
Figure 4.1b - What did not work well with GAPTIS implementation?
29%
24% 9%
24%
14%
Full access to records/ Support 
from Government
More support from RTI
Employees made permanent
Trained cadre of staff
More equipment
11%
26%
47%
16%
Other
Reduction of errors/ efficiency
Consolidation of Information for 
different government divisions/ 
Unified database
33%
45%
22% Resistance from Government
Technical problems
Old verions of GAPTIS (1.0 or 2.0)
8 Local Governance Program, Phase III (LGP III) Field Monitoring Report - GAPTIS 
4.1c- As illustrated in Figure 4.1c, Supervisors were asked what were the major constraints 
inhibiting progress in achieving functionality and sustainability of GAPTIS. The largest number of 
responses indicated the lack of job security, often characterized by GAPTIS employees having only 
short-term contracts. Technical problems had the next largest number of responses. 
Figure 4.1c- Constraints inhibiting progress in functionality and sustainability of GAPTIS 
4.1d- As illustrated in Figure 4.1d, Supervisors were asked for their recommendations on improving 
GAPTIS. 29% recommended developing a cadre of GAPTIS staffers, with another 21% 
recommending the related idea of continuing training.
Figure 4.1d- GAPTIS Supervisor recommendations for further improvements
Other Unanticipated Issues: Supervisors in four provinces mentioned having other methods of 
data collection: Basrah, Diyala, Ninawa, and Wasit. In most of these cases, the provinces used 
various other programs to assist in functions such as human resources, contracts and simple 
accounts. In Wasit, however, some reports are being submitted using Excel spreadsheets rather 
than GAPTIS. Except for Wasit, other programs generally dealt with governmental functions 
separate from GAPTIS. When a preference was indicated, it was for GAPTIS. 
37%
18%
18%
27%
Lack of job security for 
employees/ short term contracts
No GAPTIS stamp
Lack of knowledge/support for 
GAPTIS
Technical problems
21%
21%
29%
29%
Develop cadre of GAPTIS staffers
More knowledge/support for 
GAPTIS
Wide spread use of GAPTIS/ 
Allow GAPTIS to do more things
Continued training
Local Governance Program, Phase III (LGP III) Field Monitoring Report - GAPTIS 9
CONCLUSION AND 
RECOMMENDATIONS 
Conclusion
GAPTIS has been a largely successful program judging by analysis collected on the data requested by 
USAID. GAPTIS is “up and running” in all 14 provinces surveyed, and both financial and non-financial 
reports are being generated by all. All but one GAPTIS unit have succeeded in submitting reports to 
the Ministry of Finance for 2010. Cooperation from departments within government has been slow 
and uneven, but is officially in place in most provinces. 
Most provinces also have some procedures in place for sustainability. However, only five provinces – 
Anbar, Baghdad, Karbala, Najaf, and Maysan – are designated as “decentralization pilot” provinces. 
Each pilot GAPTIS unit received intensive training in the programming necessary to modify GAPTIS 
to make changes in the interfaces and trouble shoot problems as they arise. These are the five 
provinces where long-term sustainability for GAPTIS appears most possible after the end of LGP 
assistance. Although other provinces may have, to a varying degree, dedicated and capable GAPTIS 
staff and cooperative counterparts within the Governorates, staff turnover and maintenance issues 
for equipment are likely to present challenges in the future that may be difficult to overcome 
without the presence of a knowledgeable programmer. Desire for programmer assistance was one 
of the more common themes picked up through the open ended questions in the surveys. 
Surveys showed a difference of opinion on adequacy of GAPTIS staffing. Even the most potentially 
sustainable units complained about inadequate staff levels. Whether this is a real problem or within 
the range of normal griping of busy offices is difficult to tell. What is clear, however, is the concern 
over the lack of job security enjoyed by contracted GAPTIS employees, who are often not accorded 
the same career status as their counterparts within the Governorates. Forming a “cadre” of trained 
GAPTIS staffers was a commonly heard theme and seemed to imply the need for equal status within 
the provincial employee community. 
Technologically, there are numerous complaints about various glitches in GAPTIS. It was not always 
clear whether this was due to actual flaws or to reports from inexperienced technicians. Overall, 
however, there was ample evidence that GAPTIS staff found it to be an easy system on the whole – 
especially version 2.1. 
Recommendations
There should be support provided to more non-pilot provinces to avoid backsliding as staffers 
encounter problems they are not trained to overcome. There is a real need for database 
programming skills throughout all Governorates. Database programming skills increase the 
probability of adequately addressing problems that may occur during the data entry process. 
Programming also allows for the design, modification and audit of reports as requested by the 
elected officials. Full sustainability of GAPTIS may not be possible otherwise. 
Support for GAPTIS was highest where it was seen as the easiest to use. Although GAPTIS 2.0 is a 
more capable program, GAPTIS 2.1 seems to correlate with more user satisfaction. This may 
become more critical as the inevitable staff turnovers continue. 
Relations between GAPTIS units and Governorates will be enhanced by two factors: 1) 
Incorporating GAPTIS positions into the government system, thus allowing full civil service 
protections; and 2) Providing a “GAPTIS Stamp” to give more institutional weight to GAPTIS units 
within provincial governments. 
10 Local Governance Program, Phase III (LGP III) Field Monitoring Report - GAPTIS 
ANNEX I: GAPTIS PROGRAM 
REPORT UPDATE
(Removed – For Internal Use Only)
 
Local Governance Program, Phase III (LGP III) Field Monitoring Report - GAPTIS 11
ANNEX 2: SCOPE OF WORK 
Performance Evaluation and Reporting for Results (PEROFMR)
USAID’s Local Governance Program, Phase – III (LGP III) 
February 2011 
I. Project Program Identification 
Project Title: Local Governance Program 
Project Number: Cooperative Agreement No. 
Project Dates: January 1, 2009 - June 30, 2011
Project Funding: $ 210,519,264
Implementing Organization: Research Triangle Institute (RTI)
 
II. RTI/LGP III Program Summary:
Local Governance Program Phase III (LGP III) is designed to support implementation of Iraq’s new 
Provincial Powers Act. The project builds the capacity and strengthens the performance of local 
government institutions to represent citizen priorities and creates a more responsive public 
administration through planning for public investment in the provinces, formulating the provincial 
budgets, and holding service providers to account.
This is an ongoing activity with the start date of January 1st, 2009 and end date of June 30, 2011. The 
program is geared towards building capacity of the newly elected local government officials through 
limited training and intensive on-job mentoring and coaching on key aspects of local governance, 
including financial management, organizational development, strategic planning, and service delivery 
oversight. Support is also being provided to the Iraq Local Government Association (ILGA) and the 
High Commission on Coordination among Provinces (HCCP) under the Prime Minister.
 
The project is designed to furnish intensive programming in 15 targeted provinces (all lower ones 
except KRG provinces). The target beneficiaries include the staff/officials of legislative and executive 
branches of the provincial government structures of Iraq. 
The end results of the program are to help on standing up the new provincial councils and local 
executives as set forth in the new Provincial Powers Act. Specifically, the project is mandated to 
focus on developing the councils’ powers of legislation and regulation, as well as their role in 
planning for the provinces, formulating and executing a budget, carrying out effective public 
outreach, and their enhanced role in supervising and holding to account local governments. 
To achieve these results, LGP III assists with following work-streams in the 15 provinces covered by 
the Provincial Powers Act (PPA): 
• Updating Provincial Development Strategies and Provincial Development Plans;
• Capacity building for newly elected Provincial Councils to represent citizen concerns and 
provide oversight on the delivery of services by the executive branch;
• Enhancing financial management and reporting of Capital Investment by the Provinces to 
improve accountability and increase budget execution rates;
• Supporting Iraq’s Local Government Association and the High Commission for Coordination 
among Provinces.
12 Local Governance Program, Phase III (LGP III) Field Monitoring Report - GAPTIS 
III. Government Accounting and Project Tracking System 
One of the specific objectives of LGP III is to establish a functional computerized financial -capital 
improvement monitoring tracking system, which is widely known under the acronym GAPTIS – 
“Government Accounting and Project Tracking Information System”. GAPTIS is an application to 
track expenditures and project statuses. It is a relatively simple data collection and processing tool. 
Depending upon the data entered, this system generates reports to help provincial officials manage 
their projects and funds more effectively. The software affords each province the ability to define its 
own uses and while some provinces limit its function to purely financial management, many 
provinces see it as one of many components useful in project management. 
Presently, provincial governments of Iraq only have authority over funds allocated to them through 
their Project Lists—projects and funding which are allocated from the ministerial departments at the 
national level. Although the GAPTIS software has the capacity to monitor any funding sources, at 
the present time, it remains limited to this Accelerated Reconstruction and Development Project 
(ARDP) data. As data is accurately entered, the system allows them to track expenditures by 
project number, fiscal year—including the year in which funds were both committed and 
expended—and the type of expenditures, such as labor, equipment, or services. Furthermore, it 
allows provinces to determine which office or department was assigned to execute specific tasks and 
which are ultimately responsible for the project’s completion. 
One area of concern has been the relatively slow pace of data entry by some of the provinces. 
Delays in data entry consequently results in some provinces being late with submitting their monthly 
reconciliation reports to the Ministry of Finance (MOF), and ultimately may lead to increased 
discrediting of the system. By its very nature, the entry of data by the provinces cannot be 
controlled by LGP III. Some of the extenuating circumstances that have led to this problem were: 
the slowdown of government activities leading up to and during the provincial elections of January 
2009; the large turnover of provincial government personnel in all the provinces; and the plethora of 
other priorities of the newly-elected provincial governments as they learned their new roles. 
Reportedly the LGP III is addressing these concerns to increase the pace of data entry to complete 
this phase of the process.
Below is the GAPTIS status update submitted by RTI/LGP III at the end of 2009: 
Province 
Name
Equipment 
Delivered
Training 
Delivered TA on Track Comments
Anbar √ √ √ Province entering data. Has begun generating project related 
reports for the governor. 
Babil √ √ √ Accounting data entry completed. Province is auditing the data.
Baghdad √ √ √ Baghdad Province and Sewerage Dept in Amanat has generated 
accounting report. 
Basrah √ √ √
Trailer and furnishing completed. Province preparing for 
entering data. Can begin using system upon completion of data 
entering. 
Dhi Qar √ √ √ Province entering data. Can begin using system upon 
completion of data entering.
Diwaniyah √ √ √ Accounting data entry completed. Province is auditing the data.
Diyala √ √ √ Province entering data. Can begin using system upon 
completion of data entering. 
Karbala √ √ √
Province entering data. Can begin using system upon 
completion of data entering. Technical information completed, 
and they are entering contracting information.
Maysan √ √ √ Maysan Province has generated reports. No additional training 
needed at this time.
Local Governance Program, Phase III (LGP III) Field Monitoring Report - GAPTIS 13
Muthanna √ √ √ Province entering data. Has begun generating test partial 
monthly trial balances.
Najaf √ √ √ Najaf Province has generated reports. No additional training 
needed at this time. 
Ninawa √ √ √
The province has generated reports. Province completed 
entering data in Contracting & Planning Depts. Ninewa LGP 
Team is providing on-going support.
Salah ad 
Din √ √ √ Province entering data. Has begun generating project related 
reports for the governor.
Wasit √ √ √ Training provided. Provincial governor has advised LGP III that 
they will not allocate space to implement GAPTIS at this time. 
IV. Purpose of the Assignment:
 
The ultimate objective of this task is to monitor progress achieved in implementation and sustaining 
a newly introduced financial budget tracking system in all 15 provinces where LGP III is active. The 
results of this fact-finding monitoring visit will be a basis for taking management decision on rest of 
the program life and a lesson learned for future intervention.
In achieving the objective the monitoring visit will get answer for the following research questions: 
Statistics: 
1) How many items of equipment (computers, printers, etc) were delivered and installed in each 
province? How many of them are operational? How many of them need maintenance? Date 
equipment received, system installed, and operational.
2) How many individuals were trained in GAPTIS application in each province? (get a list of all 
individuals trained in each province)? 
14 Local Governance Program, Phase III (LGP III) Field Monitoring Report - GAPTIS 
3) Has there been any adjustment to GAPTIS 1.0 to the needs of the provinces using it? How 
many of the provinces met the characteristics of Najaf and roll out to GAPTIS 2.0? to the 
provinces who have met the characteristics of Najaf 
4) What is the status of Technical Assistance provided to develop and implement the non-financial 
features of GAPTIS
Impact:
1. In how many provinces the system is up and running, and do the beneficiaries use it? (get the list 
of trained individuals mentioned above, and have a random sample to check whether they use it) 
2. Is the data entry completed, and/or does the system produce the reports required by the MOF? 
(examine a hard copy of the reports produced with the system and officially submitted to the 
MOF) 
3. Establish measure to collect opinion of the interviewees about the data entry process and its 
utilization (was it smooth, challenging, frustrating?). Collect and analyze positive and negative 
impacts the system may have produced Solicit more detailed feedback if the system has been 
challenging and frustrating. Ask for their opinion on how to improve the data entry process. 
Sustainability:
1. What factors are in place to maintain the GAPTIS system? Do the Governorate have adequate 
staff trained in GAPTIS to fill gaps and staff turnovers? Is there a GAPTIS user guideline? Does 
the Governorate plan to take over/maintain and continue using the GAPTIS facility after LGP III
ends? If not, why not?
2. What would it take the recipient governorate to sustain GAPTIS beyond the life of LGP III? 
Constraints:
1. What worked well and what did not with GAPTIS implementation?
2. What are the major constraints inhibiting progress in achieving functionality and sustainability of 
GAPTIS? 
3. What are their recommendations for further improvements?
Other Unanticipated Issues:
1. Are there any systems other than GAPTIS existing in the provinces, which are used for the 
same or similar purposes?
2. Do they complement/duplicate each other, and if not how are they different?
3. Do the users like one better than the other, and if yes why?
III. Deliverable
QED will provide a work plan and methodology for approval by USAID/Iraq 
QED shall submit a report describing what has been the progress with GAPTIS achieved by RTI/LGP 
III over the period of 2010 (compared to the 2009 status report summarized above) and will have 
the following major sections:
1. Executive Summary
2. Introduction 
3. Methodology
4. Findings and Analysis
5. Conclusion
6. Recommendation
7. Annexes. 
Local Governance Program, Phase III (LGP III) Field Monitoring Report - GAPTIS 15
The overall report t should not exceed 10 pages, including a 1-page executive summary. Annexes 
are not counted. 
I. IV. Timeline
USAID requests that QED has an introduction discussion with COTR for LGP III before starting the
field work.
QED shall submit the report to USAID not later than April 30, 201117
 
17 Amended to May 10. 
16 Local Governance Program, Phase III (LGP III) Field Monitoring Report - GAPTIS 
ANNEX 3: METHODOLOGICAL 
NOTES 
Najaf Model 
Since the SOW emphasized the “characteristics of Najaf” as a model for GAPTIS implementation, all 
three teams participated in the monitoring of the Najaf GAPTIS office. This “kick off” visit provided 
all data collectors with a common understanding of the so-called “characteristics of Najaf,” which 
was useful for the subsequent assessments. Najaf also served as a “field test” setting, allowing 
changes to be made in the questionnaire18
After Najaf, the three teams traveled to their assigned provinces. Appointments with the GAPTIS 
supervisors were made ahead of time through the respective governor’s offices. The surveys took
an estimated 2-3 hours to complete. One enumerator interviewed the GAPTIS supervisor with the 
full survey, while the second enumerator administered a shorter version to the non-supervisory 
GAPTIS staff. The surveys were drafted in English and translated into Arabic. The data collectors 
initially filled out the surveys by hand and later entered the data into Excel spreadsheets, which were 
submitted to USAID/Iraq PERFORM. 
. 
Design of the data base, data entry and analysis was conducted by PERFORM staff in Baghdad. All 
data was spot checked. 
Essential fact checking was conducted with former LGP III staffers for accuracy. 
 
18 Ultimately, only minor changes in the Arabic wording of the questionnaire were required. 
Local Governance Program, Phase III (LGP III) Field Monitoring Report - GAPTIS 17
ANNEX 4: DATA TABLES 
(SUPERVISOR QUESTIONNAIRES) 
1 Statistics 
1.1 How many items of RTI provided equipment (computers, printers, etc) were delivered 
and installed in Governorate? (List item of equipment in matrix below and answer questions 
about each). 
1.1
Pieces of 
equipment 
provided by 
USAID 
(Computer, 
printer, 
etc)
Listed on 
existing 
equipment list?
Date 
Delivered
Date 
Installed
Date 
Operational
% currently 
operational?
Maintenance 
needs
Anbar
*2 Desktop 
HP 
Computers 
from RTI to 
GAPTIS Unit.
Below are 
items from 
RTI to GIS 
Unit:
*One Printer 
5550 OTM- 
*One Color 
Scanner A0
*One 
PLOTTER￾HP 
*One 
computer 
Desktop-Dell 
Workstation 
*Six Desks No 1-Jun-2009 15-Jun-2009 15-Jun-2009 Yes No
Babil
7 Dell 
Computers ; 
5 HP 
Printers; 4 
Cannon 
Scanners; 1 
UPS
Yes 18/10/2008 18/10/2008 18/10/2008 All but 
printers Printers
Baghdad
10 PC, 6 
scanners, 6 
printers 19 No N/A N/A N/A N/A N/A
Basrah
4 PCs, 2 
Scanners, 2 
Printers
N/A N/A N/A N/A N/A N/A
Dhi Qar
3 Dell PCs; 1 
hp Printer; 1 
canon 
scanner; 1 
Hub
N/A N/A N/A N/A N/A N/A
Diwaniyah 5 Dell PCs, 5 
hp Printers; 2 
Canon 
Yes 01-Mar-09 01-Mar-09 01-Mar-09 
 
19 Includes the Amanat 
18 Local Governance Program, Phase III (LGP III) Field Monitoring Report - GAPTIS 
Scanners, 5 
UPS
Diyala
6 Dell 
Computers ; 
1 HP Printer; 
2 Cannon 
Scanner
N/A 15-Jun-2009 1-Jul-2009 1-Jul-2009 Yes No
Karbala
5 Dell 
Computers ; 
2 HP Printer; 
3 Cannon 
Scanner
No 15-Nov￾2008 15-Nov-2008 15-Nov-2008 Yes No
Maysan
4 PCs, 2 
Scanners, 2 
Printers
N/A 2008 2008 2008 Yes No
Muthanna
5 PCs, 2 
Scanners, 2 
Printers
N/A Dec,2008 Dec,2008 Dec,2008 Yes No
Najaf
14 
Computers, 
6 scanners, 6 
UPS, 10 
Desks
AC Unit
N/A 15-Jan-2011 15-Jan-2011 15-Jan-2011 Yes No
Ninawa
11 PCs; 
Scanner and 
Printers 
N/A N/A N/A N/A Yes No
Salah ad Din
6 PCs, 2 
Scanner, 2 
Printer
N/A 26-May-2009 N/A N/A Yes No
Wasit
5 Scanners, 3 
Printers, 1 
UPS
Destroyed in 
Wasit fire during 
demonstrations
14-Apr-2009 14-Apr-2009 14-Apr-2009 No Yes
1.2 How many individuals were trained in GAPTIS application in the Governorate? 
1.2 Number Title Date of Training
Anbar 20 Head of GAPTIS Section, N/A 01.10.2009 (Head), 2008(rest)
Babil 4 
Technical Administrator Deputy; Developer 
Assistant, Computer Operator; Developer One Week
Baghdad 4 4 developer assistants, 1 engineer Feb. 1st through March 29th, 2011
Basrah 9 
5 Accountants, 2 Developers, 1 
Administrative, 1 Engineer 2009 & 2010
Dhi Qar 4 
1 Supervisor; 1 data entry; 1 accountant; 1 
typist NA
Diwaniyah 4 3 Accountant Deputies; 1 developer 2009 and 2010
Diyala 4 
2 engineering assistants, 1 accountant, 1 
translator Oct 1st, 2009
Karbala 3 1 planning, 1 trainer, 1 accounts Nov 15th, 2010 & Nov 15th 2008
Local Governance Program, Phase III (LGP III) Field Monitoring Report - GAPTIS 19
Maysan 10
3 computer operators, 5 directors and 
deputy directors, 1 lawyer; 1 auditor 2007-2009
Muthanna 4 4 accountants 2008-2010
Najaf 4
Ninawa 41 2 employees each from 20 Ministries NA
Salah ad Din 7 
3 data entry, 2 accountants, 1 legal affairs; 1 
Engineer March 15th,2009
Wasit 4 4 Data Entry Specialists - 2 are trained Sep 15th, 2010
Total 122
1.3a what version of GAPTIS are you using? 
 GAPTIS 1_____ GAPTIS 2_____ GAPTIS 2.1_____ Other_____ 
Don’t Know_____ 
1.3a Version
Anbar 2.1
Babil 2.1
Baghdad 2 & 2.1
Basrah 2
Dhi Qar 2.1
Diwaniyah 2
Diyala 2.1
Karbala 2
Maysan 2.1
Muthanna 2.1
Najaf 2.1
Ninawa 2
Salah ad Din 2.1
Wasit 2
1.3 b Does this province meet the following characteristics (See checklist below):
1.3 b i Management
1.3 b i Is there 
cooperation 
from the 
management to 
provide the 
assistance to the 
unit as needed?
Is there a follow up from 
the management to ensure 
that GAPTIS employees are 
entering proper data 
timely?
Is management using the 
reports after ensuring that 
the information is matching 
the non-electronic reports?
Percentage
Anbar No20 No No 0% 
Babil Yes Yes Yes 100%
Baghdad Yes Yes Yes 100%
Basrah Yes Yes Yes 100%
Dhi Qar Yes Yes Yes 100%
 
20 Given Anbar’s surprisingly low scores, a follow-up call was made. The GAPTIS unit there reported “weak 
management” on part of the governorate. However, they also reported that management has begun using 
reports – a change taking place after the data collectors visit in April. The score is being left as is for 
consistency with the original methodology. 
20 Local Governance Program, Phase III (LGP III) Field Monitoring Report - GAPTIS 
Diwaniyah Yes Yes Yes 100%
Diyala Yes Yes Yes 100%
Karbala Yes Yes Yes 100%
Maysan Yes Yes Yes 100%
Muthanna Yes Yes Yes 100%
Najaf Yes Yes Yes 100%
Ninawa Yes Yes Yes 100%
Salah ad Din Yes No Yes 66%
Wasit Yes Yes Yes 100%
1.3 b ii Coordination
Are there periodic visits by the LGP regional GAPTIS coordinator to follow up the staff and to 
fulfill needs? 
Coord￾ination
Are there periodic visits by the LGP regional 
GAPTIS coordinator to follow up the staff and 
to fulfill needs? 
Percentage
Anbar Yes 100%
Babil Yes 100%
Baghdad Yes 100%
Basrah Yes 100%
Dhi Qar Yes 100%
Diwaniyah Yes 100%
Diyala Yes 100%
Karbala Yes 100%
Maysan Yes 100%
Muthanna Yes 100%
Najaf Yes 100%
Ninawa Yes 100%
Salah ad 
Din
Yes 100%
Wasit Yes 100%
1.3 b iii Staff
1.3 b iii
Does GAPTIS Manager
control the data entry staff 
and serve as the contact for 
contact the higher 
management? 
Is there enough 
staff to collect and 
enter the data? 
Is staff 
dedicated to 
GAPTIS only 
with no other 
tasks? 
Is each 
employee 
assigned to 
enter 
certain 
information 
by the 
manager? 
Percentage
Anbar21 Yes No No Yes 50%
Babil Yes Yes Yes Yes 100%
Baghdad Yes No No Yes 50%
 
21 Given Anbar’s surprisingly low scores, a follow-up call was made. The GAPTIS unit there now reports that 
they have hired three additional staff dedicated to GAPTIS. The score is being left as is for consistency with 
the original methodology.
Local Governance Program, Phase III (LGP III) Field Monitoring Report - GAPTIS 21
Basrah Yes Yes No Yes 75%
Dhi Qar Yes No Yes Yes 75%
Diwaniyah Yes Yes Yes Yes 100%
Diyala Yes Yes Yes Yes 100%
Karbala Yes Yes No Yes 75%
Maysan Yes No Yes Yes 75%
Muthanna Yes No No Yes 50%
Najaf Yes Yes No Yes 75%
Ninawa Yes No No Yes 50%
Salah ad Din Yes No Yes Yes 75%
Wasit Yes No Yes Yes 75%
1.3 b iv Equipment
1.3 b iv
Is all 
equipment in 
one place?
Is equipment connected by a work 
group to share the data between the 
computers so that data entry happens 
from multi station?
Percentage
Anbar Yes Yes 100%
Babil Yes Yes 100%
Baghdad No Yes 50%
Basrah No Yes 50%
Dhi Qar Yes Yes 100%
Diwaniyah Yes Yes 100%
Diyala No Yes 50%
Karbala Yes Yes 100%
Maysan Yes Yes 100%
Muthanna Yes Yes 100%
Najaf Yes Yes 100%
Ninawa No Yes 50%
Salah ad Din Yes Yes 100%
Wasit Yes Yes 100%
1.3 b v Is an adequate room assigned only to GAPTIS unit (enough to host the equipment and 
the staff)? 
1.3 b v Is an adequate room assigned only to GAPTIS unit 
(enough to host the equipment and the staff)? Percentage
Anbar Yes 100%
Babil No 0%
Baghdad Yes 100%
Basrah No 0%
Dhi Qar Yes 100%
Diwaniyah Yes 100%
Diyala Yes 100%
Karbala Yes 100%
Maysan No 0%
Muthanna No 0%
22 Local Governance Program, Phase III (LGP III) Field Monitoring Report - GAPTIS 
Najaf Yes 100%
Ninawa No 100%
Salah ad Din No 100%
Wasit No 0%
1.3 b vi Procedures
1.3 b vi
Were data 
collecting forms 
used in the initial 
data entry?
Were those 
forms filled from 
the documents in 
the archive by an 
official approval 
from the 
governor? 
Did they get a 
GAPTIS 
stamp to 
ensure that 
the paper 
work was 
entered into 
the system?
After the 
data was 
entered, 
were 
reports 
generated?
Percentage
Anbar Yes Yes No Yes 75%
Babil No N/A No Yes 25%
Baghdad Yes Yes No Yes 75%
Basrah Yes Yes Yes Yes 100%
Dhi Qar Yes Yes Yes Yes 100%
Diwaniyah No N/A No Yes 25%
Diyala Yes Yes No NO 50%
Karbala NO N/A No Yes 25%
Maysan Yes Yes Yes Yes 100%
Muthanna Yes Yes Yes Yes 100%
Najaf Yes Yes No Yes 75%
Ninawa NO NO No Yes 25%
Salah ad Din Yes Yes Yes Yes 100%
Wasit No No No No 0%
1.3 b Percentage Total
Anbar 71%
Babil 71%
Baghdad 79%
Basrah 71%
Dhi Qar 96%
Diwaniyah 88%
Diyala 83%
Karbala 83%
Maysan 79%
Muthanna 75%
Najaf 92%
Ninawa 71%
Salah ad Din 90%
Wasit 63%
Local Governance Program, Phase III (LGP III) Field Monitoring Report - GAPTIS 23
1.4 What are the non-financial reports? (Check all that apply)
1.4 b
Budget 
Execution by 
Sector
Budget 
Execution 
by District
Ministry 
of 
Planning 
Plan
Ministry of 
Planning 
Classification
Other (List) Don’t Know
Anbar X X X 
A report of companies 
information + A report of 
contracts and referrals + 
Analytical Statements
Babil X X 
Upto date reports are 
prepared according to the 
request such as (Budget 
Implamentation)
Baghdad X 
Basrah X X X X 
Analytical Statementes + 
Balance Sheet+ Allocation 
for MOF + A report of 
Follow up the Magnitude of 
expenses and the actual 
percentage of completion.
Dhi Qar X X X X
Diwaniyah X X X X 
Balance Sheet, Analytical 
statements, Budget 
Implamentation, the 
expenditure of projects, 
the cpmpetitor companies.
Diyala X 
Karbala X X X X 
Reports on technical 
information , planning, 
contracting information, 
companies and contractors, 
black listed contractors, 
Timely reports prepared as 
needed.
Maysan X X X
Muthanna X X X X 
Najaf X X
Ninawa X
Salah ad 
Din X 
Wasit X
2 Impact: 
2.1a Is the GAPTIS unit operational at your Governorate?
2.1a Is the GAPTIS unit operational at your Governorate?
Anbar Yes
Babil Yes
Baghdad Yes
Basrah Yes
Dhi Qar Yes
Diwaniyah Yes
Diyala Yes
24 Local Governance Program, Phase III (LGP III) Field Monitoring Report - GAPTIS 
Karbala Yes
Maysan Yes
Muthanna Yes
Najaf Yes
Ninawa Yes
Salah ad Din Yes
Wasit Yes
2.1b How often does the staff use it?
2.1b Type Answers
Anbar Daily
Babil Daily
Baghdad Daily
Basrah Daily
Dhi Qar Daily
Diwaniyah Daily
Diyala 4 Times per week
Karbala Daily
Maysan Daily
Muthanna Daily
Najaf Daily
Ninawa Daily
Salah ad Din Daily
Wasit Daily
2.2a When did you start entering data into GAPTIS?
2.2a When did you start entering data into GAPTIS? Coded Answer
Anbar Sep-2009 4
Babil 15-Jun-2008 5 
Baghdad Jan-2010 3
Basrah Apr-2010 3
Dhi Qar `2009 4
Diwaniyah 15-Mar-2009 4
Diyala 15-Jan-2010 3 
Karbala Jan-2010 3
Maysan `2008 5
Muthanna 1-Jan-2010 3
Najaf 9-Jan-2008 5 
Ninawa 30-May-2010 3
Salah ad Din 2009 4
Wasit 21-Apr-2011 2
Local Governance Program, Phase III (LGP III) Field Monitoring Report - GAPTIS 25
2.2b Has data entry been completed up through the end of 2010?
2.2b Has data entry been completed up through the end of 2010?
Anbar Yes
Babil No
Baghdad Yes
Basrah Yes
Dhi Qar Yes
Diwaniyah Yes
Diyala Yes
Karbala Yes
Maysan Yes
Muthanna Yes
Najaf Yes
Ninawa Yes
Salah ad Din Yes
Wasit No
2.2c Does the system produce the reports required by the MOF?
2.2c Does the system produce the reports required by the MOF?
Anbar Yes
Babil Yes
Baghdad Yes
Basrah Yes
Dhi Qar Yes
Diwaniyah Yes
Diyala N/A22
Karbala Yes
Maysan Yes
Muthanna Yes
Najaf Yes
Ninawa Do Not Know
Salah ad Din Yes
Wasit No
2.2d (Ask for a hard copy of the reports produced with the system and officially submitted to 
the Ministry of Finance), Can it be produced? 
2.2d (Ask for a hard copy of the reports produced with the system and officially submitted to the Ministry of 
Finance). Can it be produced?
Anbar Yes
Babil Yes
Baghdad Yes
Basrah Yes
 
22 Diyala deterred question to governorate accounting department. 
26 Local Governance Program, Phase III (LGP III) Field Monitoring Report - GAPTIS 
Dhi Qar Yes
Diwaniyah Yes
Diyala N/A
Karbala Yes
Maysan Yes
Muthanna Yes
Najaf Yes
Ninawa No
Salah ad Din Yes
Wasit No
2.3a How do you find the data entry process and utilization of GAPTIS? One to five scale –
With five being best and one being worst
2.3a 1 to 5
Anbar 3
Babil 4
Baghdad 5
Basrah 5 
Dhi Qar 3 
Diwaniyah 2
Diyala 5
Karbala 4
Maysan 5 
Muthanna 3
Najaf 3
Ninawa 4
Salah ad Din 4
Wasit 5
2.3 b Why? Enter comment
2.3 b Type answers Coded Answer
Anbar Lack of career staff, Incompetent staff; Low wages; Inadequate budget for the Division 5,2
Babil Program's interfaces are slow 1
Baghdad easy to retrieve information on the projects 5
Basrah The program gives perfect results 6
Dhi Qar Internal reasons which are related to the administration of province 4
Diwaniyah Poor matching in the issuance of reports with balance sheets; Slow; Problems with data saving; 
Conflicting account information 1 
Diyala Amendments that have occurred on the old copies of the program made it a sophisticated and 
helped to facilitate the completion of tasks faster. 5 
Karbala Limited to use in local governance only; no modern database 4,1
Maysan Easy to use 5
Muthanna Need for more flexibility 7
Najaf Lack of education on GAPTIS, Marginalized, Decentralized; Lack of trained cadre; 4,3
Local Governance Program, Phase III (LGP III) Field Monitoring Report - GAPTIS 27
Ninawa This program facilitates work, recognizing mistake and fixing it up. 5, 6
Salah ad Din Very Useful and active 5
Wasit 1- collect all data in one database 2- it easy to enter the data 3- reduce the time 5, 6
2.3 c What recommendations would you make for improving the data entry process? Enter 
comment
2.3 c Type answers Coded Answer
Anbar Recruit competent staff with engineering background; Provide more funds to GAPTIS; Pay 
employees more; 2, 5,
Babil Non duplication of information at the interfaces of program; 9
Baghdad Provide a cadre to check the data after entered by the officer specialized 10
Basrah More cadre and additional equipments for copying the originals 2 ,8
Dhi Qar Select the efficient cadre + training + communication 2
Diwaniyah Need more equipment; full time developer support 1. 9
Diyala
Karbala Network all divisions related to GAPTIS ; Install subprograms to facilitate data entry 1 
Maysan N/A
Muthanna We need to the open program which is subject to the updating and developing 9
Najaf Use Visual basic.Net for installation; Train cadres; Train programmers for each province; establish 
functional grades for cadre; Advertise program through bulletins 1,2, 4, 7
Ninawa Providing a bigger No. of trained staff for entering data process. 2
Salah ad Din Could you please bring back the suspended cheque as they are very useful to the Accounting 
Division? 10
Wasit N/A
3 Sustainability
3.1a What factors are in place to maintain the GAPTIS system? Enter comment
3.1a What factors are in place to maintain the GAPTIS system? Coded 
Answer
Anbar Good follow up by RTI - including material support for 5 months in 2010 4
Babil RTI support, support within GAPTIS unit, support of Government 1,4,5
Baghdad Support by RTI; Training course for the data entry specialist in the balance sheet; Training course for 
the developers 1, 3
Basrah Space allocated 6 
Dhi Qar
Cooperation between the province and RTI + the desire to continue + provision the cadre necessary 
and the suitable place , follow up by the administration of the province + provision of all 
requirements required to success the project
1.4
Diwaniyah Support from the Governor for the GAPTIS unit 4
Diyala Continuous support for training; Ease and accuracy of system 3
Karbala Dedicated data entry staff ; Desire for success; Interest of other divisions in GAPTIS 2,4
Maysan Direct supervision by provincial officials 4
28 Local Governance Program, Phase III (LGP III) Field Monitoring Report - GAPTIS 
Muthanna Leaderships Support 4
Najaf Interest of some officials on the program; Interest of Projects Department 4
Ninawa
Employ young people who are enthusiastic to the program, Our refusal of the petitions submitted by 
other offices apart from those entering this program in order to increase its prominence. The great 
support from RTI Organization.
1, 5
Salah ad Din Constant support from RTI and cooperation of staff among each other. 1, 5
Wasit None 7
3.1b Is there adequate staff trained in GAPTIS to fill gaps and staff turnovers?
3.1b Is there adequate staff trained in GAPTIS to fill gaps and staff turnovers?
Anbar No
Babil No
Baghdad No
Basrah No
Dhi Qar No
Diwaniyah No
Diyala Yes
Karbala No
Maysan Yes
Muthanna Yes
Najaf Yes
Ninawa No
Salah ad Din No
Wasit No
3.1 c Is there a GAPTIS user guideline?
3.1 c Is there a GAPTIS user guideline?
Anbar No
Babil Yes
Baghdad No
Basrah Yes
Dhi Qar Yes
Diwaniyah Yes
Diyala Yes
Karbala Yes
Maysan Yes
Muthanna Yes
Najaf Yes
Ninawa No
Salah ad Din No
Wasit Yes
Local Governance Program, Phase III (LGP III) Field Monitoring Report - GAPTIS 29
3.1d Does the Governorate plan to take over/maintain and continue using the GAPTIS facility 
after LGP III ends?
3.1d Does the Governorate plan to take over/maintain and continue using the GAPTIS facility after LGP III
ends?
Anbar Yes
Babil Yes
Baghdad Yes
Basrah Yes
Dhi Qar Yes
Diwaniyah Yes
Diyala Yes
Karbala Yes
Maysan Yes
Muthanna No
Najaf Yes
Ninawa Yes
Salah ad Din Yes
Wasit Yes
3.1 e If not, why not? Enter comment
3.1 e If not, why not?
Anbar N/A
Babil N/A
Baghdad N/A
Basrah N/A
Dhi Qar N/A
Diwaniyah N/A
Diyala The matter which is required to prevent the corruption and organizing of work.
Karbala NA
Maysan N/A
Muthanna It is possible to update during the operation of program, we need ongoing support in case there is a sudden stop.
Najaf N/A
Ninawa N/A
Salah ad Din N/A
Wasit N/A
30 Local Governance Program, Phase III (LGP III) Field Monitoring Report - GAPTIS 
3.2 What would it take for the recipient Governorate to sustain GAPTIS beyond the life of 
LGP III? Enter comment
3.2 What would it take for the recipient Governorate to sustain GAPTIS beyond the 
life of LGP III? Coded Answer
Anbar Continued RTI Support(Knowing that RTI support will stop; consequently GAPTIS Division 
may get ended; therefore we are going to support it in order to restore 2 
Babil List the GAPTIS unit within the structure of the province; increase the number of staff for 
the GAPTIS unit 1, 4
Baghdad The province noticed recently that GAPTIS program provides accuracy, and will support it 
after the departure of RTI 4 
Basrah Training of cadre + new additional equipment 2, 6
Dhi Qar The continuity on the technical support and training 2
Diwaniyah Put GAPTIS within the structure of the province 3
Diyala NA
Karbala Technical support by the province to the GAPTIS unit 1 
Maysan New additional equipment; New training 4, 6
Muthanna Technical Support 2
Najaf
Train cadre; Make cadre full employees , Divisions must ensure full records are made 
available to GAPTIS such as the advertisement of the tenders; Issue program stamp; 
Technical support from RTI;
1,2,3,4,5
Ninawa We have got a formal approval to be totally supported without any need for RTI support. 7 
Salah ad Din The City Hall has already established GAPTIS Division within the its struture through an 
official memo so as to be funded. 1 
Wasit
1- Support the GAPTIS unit by facilitating the process of getting the information 2- Training 
courses for the cadres 3- provide the suitable place for the unit 4- provision of suitable 
equipments and sets
1, 2, 4, 6
4 Constraints
4.1a What worked well with GAPTIS implementation? Enter comment
4.1a What worked well with GAPTIS implementation? Coded Answer
Anbar Easy retrieval of information /electronic archiving; Reduction of Errors; Reduction of 
Corruption; Consolidation of Information 5,3
Babil Rapid and clear data documentation 4,3
Baghdad
It is easy to save the files as it was in the past , where the project was saved on different 
multiple names so that each employee is saving the file according to his personal desire and it 
was saved one project on the MS Word program which made the research process difficult 
and tiring.
2, 5
Basrah Entry the project in a good manner + reports of balance are accurate + the percentage of 
completion + Electronic Archiving 2,5
Dhi Qar Balance sheet and implementation of projects follow up + referral + additional statements 
and others which is related to projects 2, 1
Diwaniyah easy to see the data; Data is consolidated 4. 5
Diyala GAPTIS 2.1 made work more efficient. Network provides privacy at work 3 
Karbala Consolidating the work of local governance divisions related to project ( planning , 
contracting , legal , technical and accounting); Unified database 4 
Maysan The speed of data retrieval 3
Muthanna The speed of information call + An accuracy in issuing the reports 3
Local Governance Program, Phase III (LGP III) Field Monitoring Report - GAPTIS 31
Najaf Easy to prepare reports; Easy to extract data; 5
Ninawa Workers are unified; Problems easy to solve 2. 4. 5
Salah ad Din It has facilitated the Accounting Division work effectively. 1
Wasit 1- Obtaining general information about the projects in one report 2- It considers as a 
comprehensive database 4 
4.1b What did not work well with GAPTIS implementation? Enter comment
4.1b Type answers Coded Answer
Anbar Initial resistence from some Government Divisions - especially Accounting (which feared 
marginalization) 2 
Babil NA
Baghdad At the outset , it was refused GAPTIS program from many divisions especially the accounting 
division for their willingness to continue in corruption 2 
Basrah Annual Analytical Statements 1
Dhi Qar N/A
Diwaniyah Slow, Problems in saving data; 3, 4, 5
Diyala GAPTIS 1
Karbala NA
Maysan unintelligable 1
Muthanna We need to the open program which is subject to the updating and developing by the cadre 
of province + The developer did not understand the actual accounting system applied in fact 6 
Najaf Old versions for program; interruptions in program; linking of Basic and Access 5, 4
Ninawa Some offices did not accept GAPTIS believing that other offices could be aware of their 
confidential information. 2 
Salah ad Din NA
Wasit N/A
4.2 What are the major constraints inhibiting progress in achieving functionality and 
sustainability of GAPTIS? Enter comment
4.2 What are the major constraints inhibiting progress in achieving functionality and 
sustainability of GAPTIS? Coded Answer
Anbar
Not developed within the administrative structure of province; Poor IT management; 
Ignorance/ indifference of senior management of GAPTIS; Incompetent employees; Refusal 
to use GAPTIS stamp; Absence of Long term support; Employees hired on contract;
5,4, 3,2,1
Babil Lack of place (the place is narrow) 6 
Baghdad Lack of adequate competent cadre on programming resulted in some nepotism 1
Basrah Independence 6
Dhi Qar Cadre and training 1
Diwaniyah Difficult to access information from the legal affairs and technical sections; Too much work 
for cadre 5 
Diyala N/A
Karbala Staff on short-term contracts; No issuance of GAPTIS stamp 1,2
Maysan N/A
Muthanna Interfaces must be developed to fit with our work 5
32 Local Governance Program, Phase III (LGP III) Field Monitoring Report - GAPTIS 
Najaf Absence of a Developer; Lack of Maintenance 5
Ninawa
Some Offices Directors, particularly the old ones, cannot comprehend electronic archives 
and insist on the paper work thinking that this program replaces them especially that they 
don't know how to deal with computer.
3 
Salah ad Din We meet difficulty in achieving work due to the deficiency of staff. 6
Wasit N/A
4.3 What are your (interviewee) recommendations for further improvements? Enter 
comment
4.3 What are your (interviewee) recommendations for further improvements? Coded Answer
Anbar NA
Babil Preparation and generation of clear structure for the GAPTIS unit and list it within the 
structure of the province 3 
Baghdad Hopfully if it continues the follow-up by the province or the beneficiary from the program 6 
Basrah Issuance of additional reports 4
Dhi Qar the desire to work on the program + Preparation of new interfaces to track the progress of 
project to track the progress of project from the beginning to the end 4 
Diwaniyah
More skill development for cadre; Improve performance of interfaces; connect units through 
a wireless network; Provide transportation for staff; List GAPTIS units within administrative 
structure
2, 3, 5
Diyala Continue training the staff on program maintenance and troubleshooting 5 
Karbala Disseminate GAPTIS to all departments: Develop cadre of data entry specialists in all 
departments; Educate all governments on e-governance;
2,3,4
Maysan N/A N/A
Muthanna Technical support and courses for developers and it prefers to be one of the people of the 
province 5 
Najaf
Recruit a permanent GAPTIS official in province; Make cadre permanent employees; Make 
GAPTIS able to generate different kinds of reports; Make training for GAPTIS staff only; 
Train to allow independence from RTI; Provide more equipment
2,4
Ninawa Training for young employees; Introduce GAPTIS throughout province; Seminars on 
computer usage for the older workers 4, 5
Salah ad Din
Wasit N/A
5 Other Unanticipated Issues 
5 .1 Are there any systems other than GAPTIS existing in this province, which are used for 
the same or similar purposes
5 .1 Are there any systems other than GAPTIS existing in this province, which are used for the same or similar purposes
Anbar No
Babil No
Baghdad No
Basrah Yes
Dhi Qar No
Diwaniyah No
Diyala Yes
Karbala No
Maysan No
Local Governance Program, Phase III (LGP III) Field Monitoring Report - GAPTIS 33
Muthanna No
Najaf No
Ninawa Yes
Salah ad Din No
Wasit Yes
If yes…List them:
5 .1 Type answers Coded Answer
Anbar N/A
Babil N/A
Baghdad N/A
Basrah Projects Data Base and Letter of Guarantee Data Base
Dhi Qar N/A
Diwaniyah N/A
Diyala MS Access for contract - MS Excel for simple accounts
Karbala N/A
Maysan N/A
Muthanna N/A
Najaf N/A
Ninawa
The province uses several software programs 
performed by programmer Omer Nabiel; for HR; 
Committee management; and mail.
Salah ad Din N/A
Wasit Microsoft Excel The Governor's Chief of Staff was not cooperative with 
GAPTIS therefore we used Excel
5.2a Do they complement/duplicate each other?
5.2a Do they complement/duplicate each other?
Anbar No
Babil N/A
Baghdad N/A
Basrah Yes
Dhi Qar N/A
Diwaniyah N/A
Diyala Yes
Karbala N/A
Maysan N/A
Muthanna N/A
Najaf N/A
Ninawa Yes
Salah ad Din N/A
Wasit No
34 Local Governance Program, Phase III (LGP III) Field Monitoring Report - GAPTIS 
If not…
5.2b How are they different? Enter comment
5.2b Type answers
Anbar N/A
Babil N/A
Baghdad N/A
Basrah Current System is independent and not connected to other departments and different than GAPTIS
Dhi Qar N/A
Diwaniyah N/A
Diyala Design and purpose
Karbala N/A
Maysan N/A
Muthanna N/A
Najaf N/A
Ninawa programs developed separately for HR, other uses
Salah ad Din N/A
Wasit There are no interfaces in Excel
5.3a Do you prefer one over the other?
5.3a Do you prefer one over the other?
Anbar No
Babil N/A
Baghdad N/A
Basrah Yes
Dhi Qar N/A
Diwaniyah N/A
Diyala Yes
Karbala N/A
Maysan N/A
Muthanna N/A
Najaf N/A
Ninawa NO
Salah ad Din N/A
Wasit Yes
 
If yes… 
5.3b Why? Enter comment
5.3b Type answers
Anbar N/A
Babil N/A
Baghdad N/A
Basrah The System is comprehensive and connected to other departments
Dhi Qar N/A
Local Governance Program, Phase III (LGP III) Field Monitoring Report - GAPTIS 35
Diwaniyah N/A
Diyala Prefer GAPTIS, which is sophisticated, fast and accurate.
Karbala N/A
Maysan N/A
Muthanna N/A
Najaf N/A
Ninawa N/A
Salah ad Din N/A
Wasit 1-GAPTIS is more comprehensive 2-Easy to enter and get Data 3-Easy to get any information using available tables
36 Local Governance Program, Phase III (LGP III) Field Monitoring Report - GAPTIS 
ANNEX 5: DATA TABLES (STAFF 
QUESTIONNAIRES) 
1 Statistics 
Initial Question 1, Have you been trained in GAPTIS? 
Initial Question - 
Staffer Average
No. of Staff Per 
Province Percentage of Yeses
Anbar 3 100
Babil 4 100
Baghdad 4 75
Basrah 3 100
Dhi Qar 2 100
Diwaniyah 4 100
Diyala 3 100
Karbala 4 100
Maysan 3 100
Muthanna 2 50
Najaf 8 87
Ninawa 11 100
Salah ad Din 2 100
Wasit 2 100
Initial Question 2, Do you use GAPTIS?
Initial Question -
Staffer Average
No. of Staff 
Per Province Percentage of Yeses
Anbar 3 100
Babil 4 100
Baghdad 4 100
Basrah 3 100
Dhi Qar 2 100
Diwaniyah 4 100
Diyala 3 100
Karbala 4 100
Maysan 3 100
Muthanna 2 100
Najaf 8 100
Ninawa 11 100
Salah ad Din 2 100
Wasit 2 100
Local Governance Program, Phase III (LGP III) Field Monitoring Report - GAPTIS 37
1.3 b Does this province meet the following characteristics (See checklist below)
1.3 b i Management
1.3 b i Staffer 
average
No. of Staff 
Per Province
Percentage
Average
Anbar 3 100
Babil 4 100
Baghdad 4 100
Basrah 3 92
Dhi Qar 2 50
Diwaniyah 4 50
Diyala 3 100
Karbala 4 100
Maysan 3 100
Muthanna 2 100
Najaf 8 100
Ninawa 11 100
Salah ad Din 2 66
Wasit 2 66
1.3 b ii Coordination
1.3 b ii Staffer 
average
No. of Staff Per 
Province Percentage
Anbar 3 100
Babil 4 100
Baghdad 4 100
Basrah 3 100
Dhi Qar 2 100
Diwaniyah 4 100
Diyala 3 100
Karbala 4 100
Maysan 3 100
Muthanna 2 100
Najaf 8 100
Ninawa 11 100
Salah ad Din 2 100
Wasit 2 100
1.3 b iii Staff
1.3 b iii Staffer 
average
No. of Staff 
Per 
Province
Percentage
Anbar 3 92
Babil 4 75
38 Local Governance Program, Phase III (LGP III) Field Monitoring Report - GAPTIS 
Baghdad 4 88
Basrah 3 75
Dhi Qar 2 50
Diwaniyah 4 63
Diyala 3 100
Karbala 4 94
Maysan 3 92
Muthanna 2 88
Najaf 8 100
Ninawa 11 75
Salah ad Din 2 63
Wasit 2 50
1.3 b iv Equipment
1.3 b iv 
Staffer 
Average
No. of Staff Per 
Province Percentage Score
Anbar 3 100
Babil 4 100
Baghdad 4 50
Basrah 3 50
Dhi Qar 2 75
Diwaniyah 4 100
Diyala 3 50
Karbala 4 100
Maysan 3 100
Muthanna 2 100
Najaf 8 100
Ninawa 11 68
Salah ad Din 2 100
Wasit 2 100
1.3 b v Is an adequate room assigned only to GAPTIS unit (enough to host the equipment and 
the staff)? 
1.3 b v 
Staffer 
Average
No. of Staff Per 
Province Percentage Score
Anbar 3 100
Babil 4 100
Baghdad 4 50
Basrah 3 100
Dhi Qar 2 100
Diwaniyah 4 100
Diyala 3 0
Karbala 4 100
Local Governance Program, Phase III (LGP III) Field Monitoring Report - GAPTIS 39
Maysan 3 100
Muthanna 2 100
Najaf 8 100
Ninawa 11 100
Salah ad Din 2 100
Wasit 2 100
1.3 b vi Procedures
1.3 b vi staff 
Average
No. of Staff Per 
Province Percentage Score
Anbar 3 58
Babil 4 94
Baghdad 4 50
Basrah 3 83
Dhi Qar 2 75
Diwaniyah 4 75
Diyala 3 75
Karbala 4 75
Maysan 3 100
Muthanna 2 100
Najaf 8 100
Ninawa 11 68
Salah ad Din 2 88
Wasit 2 50
1.3 Percentage Total 
Does this province meet the following characteristics?
1.3 b i Management, 1.3 b ii Coordination, 1.3 b iii Staff, 1.3 b iv Equipment
1.3 b v Is an adequate room assigned only to GAPTIS unit (enough to host the equipment and 
the staff)? 
1.3 b vi Procedures
1.3 Percentage 
Total
No. of Staff Per 
Province Percentage Total
Anbar 3 92
Babil 4 95
Baghdad 4 73
Basrah 3 83
Dhi Qar 2 75
Diwaniyah 4 81
Diyala 3 71
Karbala 4 95
Maysan 3 99
Muthanna 2 98
40 Local Governance Program, Phase III (LGP III) Field Monitoring Report - GAPTIS 
Najaf 8 100
Ninawa 11 85
Salah ad Din 2 86
Wasit 2 78
2 Impact:
2.1a Is the GAPTIS unit operational at your Governorate?
2.1a Staffer 
Average
No. of Staff Per 
Province Percentage Total
Anbar 3 18
Babil 4 36
Baghdad 4 36
Basrah 3 9
Dhi Qar 2 9
Diwaniyah 4 36
Diyala 3 27
Karbala 4 36
Maysan 3 27
Muthanna 2 18
Najaf 8 73
Ninawa 11 91
Salah ad Din 2 18
Wasit 2 18
2.3a How do you find the data entry process and utilization of GAPTIS? 
One to five scale –With five being best and one being worst Circle One: 5,4,3,2,1
2.3a Staffer Average No. of Staff Per 
Province 1 to 5
Anbar 3 3.7
Babil 4 4.8
Baghdad 4 3.5
Basrah 3 4.3
Dhi Qar 2 4.5
Diwaniyah 4 3.3
Diyala 3 4.0
Karbala 4 4.8
Maysan 3 3.7
Muthanna 2 5.0
Najaf 8 4.4
Ninawa 11 4.2
Salah ad Din 2 3.5
Wasit 2 3.0
Local Governance Program, Phase III (LGP III) Field Monitoring Report - GAPTIS 41
2.3 b Why? Enter comment
(Answers Coded and collated)
2.3a Staffer Average No. of Staff Per 
Province Code Key
Anbar 3 5 Easy to Use
Babil 4 4 Lack of Government Support/ Understanding
Baghdad 4 3 Staff Problems
Basrah 3 2 Inadequate Budget
Dhi Qar 2 1 Technology issues
Diwaniyah 4
Diyala 3
Karbala 4
Maysan 3
Muthanna 2
Najaf 8
Ninawa 11
Salah ad Din 2
Wasit 2
2.3 c What recommendations would you make for improving the data entry process?
Enter comment 
2.3c. Staffer Average No. of Staff Per Province
Anbar 3 
Babil 4
Baghdad 4
Basrah 3
Dhi Qar 2 
Diwaniyah 4
Diyala 3
Karbala 4
Maysan 3 
Muthanna 2 
Najaf 8
Ninawa 11
Salah ad Din 2
Wasit 2 
42 Local Governance Program, Phase III (LGP III) Field Monitoring Report - GAPTIS 
ANNEX 6: CODING GUIDE
2.3 b Why? (Did you give data entry the 1-5 score you did)
 
Code Key
8 Other
7 Wants Programmatic ability
6 Capable/quality system
5 Easy to Use
4 Lack of Government Support/ Understanding
3 Staff Problems
2 Inadequate Budget
1 Technology issues
 
2.3 c What recommendations would you make for improving the data entry process?
 Enter comment
 
Code Key
10 Other
9 Need for courses on programming, system troubleshooting and repair
8 New equipment
7 Use GAPTIS for more reports/ in more regions
6 More space 
5 More funding/ better pay
4 More job security/ longer term contracts
3 Need for GAPTIS Stamp
2 Need for training
1 Need for better technology
 
3.1a What factors are in place to maintain the GAPTIS system?
 Enter comment
 
Code Key
7 None
6 Other
5 Motivation/support of GAPTIS staff
4 Involvement of government officials 
3 Training
2 Capacity of GAPTIS staff
1 RTI Actions
 
 
3.1 e Why does the Governorate not plan to take over/maintain and continue using the GAPTIS facility after LGP III ends? 
 Enter comment
Local Governance Program, Phase III (LGP III) Field Monitoring Report - GAPTIS 43
 
3.2 What would it take for the recipient Governorate to sustain GAPTIS beyond the life of LGP III? 
 Enter comment
 
Code Key
7 Other 
6 More equipment
5 Program Stamp for GAPTIS
4 Trained cadre of staff
3 Employees made permanent
2 More support from RTI
1 Full access to records/ Support from Government
 
4.1a What worked well with GAPTIS implementation?
 Enter comment
 
Code Key
5 Ease of operation 
4 Consolidation of Information/ unified database
3 Reduction of errors/ efficiency
2 Linking of different government divisions
1 Other
 
4.1b What did not work well with GAPTIS implementation?
 Enter comment
 
Code Key
6 Need to open program to make changes
5 Old versions of GAPTIS (1.0 or 2.0)
4 Interruptions of programs
3 Technical problems
2 Resistance from Government
1 No answer
 
4.2 What are the major constraints inhibiting progress in achieving functionality and sustainability of GAPTIS? 
 Enter comment
 
Code Key
6 Other
5 Technical problems
4 Administrative issues within province
3 Lack of knowledge/support for GAPTIS
2 No GAPTIS stamp
1 Lack of job security for employees/ short term contracts
 
44 Local Governance Program, Phase III (LGP III) Field Monitoring Report - GAPTIS 
4.3 What are your (interviewee) recommendations for further improvements?
 Enter comment
 
Code Key
6 Other
5 Continued training
4 Wide spread use of GAPTIS/ Allow GAPTIS to do more things
3 More knowledge/support for GAPTIS
2 Develop cadre of GAPTIS staffers
1 Provide more equipment/resources
 
Local Governance Program, Phase III (LGP III) Field Monitoring Report - GAPTIS 45
ANNEX 7: ORIGINAL SURVEY 
INSTRUMENT- ENGLISH VERSION
GAPTIS MONITORING STUDY
Table of Contents
Work Plan for Survey Teams 2 
Survey for GAPTIS Supervisors 3 
Survey for GAPTIS Non-Supervisor Staff 8 
Survey Takers Guide Sheet – Supervisors 11
Survey Takers Guide Sheet – Non-Supervisor Staff 13
Work Plan for Survey Teams
There will be three survey teams, responsible for roughly five governorates each. The table on this 
page shows an illustrative division of labor based on geographic coverage. In all, there would be six 
enumerators, split into three teams. 
Najaf Model 
Since the SOW emphasizes the “characteristics of Najaf” 
as a model for GAPTIS implementation, all three teams 
should participate in, or at least observe, the monitoring of 
Najaf. With a good understanding of what constitute the 
“characteristics of Najaf,” the enumerators will be better 
able to conduct the other assessments. This will also serve 
as a “field test” setting so that changes in the survey could 
be made if necessary before the bulk of the field work 
commences. 
Field Work
The teams will then travel to their assigned provinces. 
Appointments with the GAPTIS supervisors would be 
made ahead of time with the request that non-supervisory 
staff also be made available for interview. The surveys will 
take an estimated 2-3 hours to complete. One 
enumerator will interview the GAPTIS supervisor with the 
full survey, while the second enumerator will administer a 
shorter version to the non-supervisory GAPTIS staff. The 
surveys will be translated into Arabic and filled out by hand 
by the enumerators. 
Some portions of the survey will be completed after the 
visits to the governorate are completed, particularly 
question 1.3.b. Once the survey teams have completed 
their work, they will return to Baghdad to leave them with 
the QED team. QED analysts will go over the surveys with 
the field teams to ensure full understanding of each. 
Team Governorate
1,2 & 3 Najaf (Model 
Province)
1 Basrah 
(Basrah) 
1 Dhi Qar ( 
Nasiriyah) 
1 Maysan 
(Amara) 
1 Muthanna 
(Samara)
2 Qadisiyah 
(Diwaniya)
2 Babil (Hilla)
2 Karbala 
(Karbala) 
2 Wasit (Kut)
2 Baghdad
3 Anbar 
(Ramadi)
3 Diyala 
(Baqubah)
3 Salahuddin 
(Samarra)
3 Ninevah 
(Musul)
46 Local Governance Program, Phase III (LGP III) Field Monitoring Report - GAPTIS 
Survey Analysis and Report Writing 
After receiving the surveys from the field teams, the QED staff will analyze the questions, including 
the yes and no, 1-5 scale, inventory, and open ended questions. Using content analysis, they will 
produce a monitoring report of the surveys that will be incorporated into a draft report for USAID. 
Survey of GAPTIS Supervisors
Preamble:
GAPTIS – “Government Accounting and Project Tracking Information System”-- is an application to 
track expenditures and project status for local governments in Iraq. The objective of this survey task 
is to monitor progress achieved in implementation and sustaining GAPTIS. The results of this fact￾finding monitoring visit will be a basis for management decisions regarding this system.
Questions to cover SOW requirements:
1. Statistics:
1.1) How many items of RTI provided equipment (computers, printers, etc) were delivered and 
installed in Governorate? (List item of equipment in matrix below and answer questions about each) 
Item of equipment 
provided by USAID 
(Computer, printer, 
etc)
Listed 
on
existing 
equipme
nt list?
Date 
Deliv
ered
Date 
Installed
Date 
Operati
onal
Is it 
currently 
operatio
nal?
Does it 
need 
maintenan
ce? If yes, 
what kind?
Compare to RTI provided list 
Don’t Know _____
1.2) How many individuals were trained in GAPTIS application in the Governorate? 
Name Position Date of training
1.3a) What version of GAPTIS are you using?
GAPTIS 1___ GAPTIS 2___ GAPTIS 2.1___ Other_____ Don’t 
Know_____ 
1.3 b) Does this province meet the following characteristics (See checklist below) 
Local Governance Program, Phase III (LGP III) Field Monitoring Report - GAPTIS 47
1.3 b i) Management
Is there cooperation from the management to provide the assistance to the unit as needed?
Yes____ No___
Is there is a follow up from the management to ensure that GAPTIS employees are entering 
proper data timely? Yes____ No___
Is management is using the reports after ensuring that the information is matching the non￾electronic reports. Yes____ No___ 
1.3 b ii) Coordination
Are there periodic visits by the LGP regional GAPTIS coordinator to follow up with the staff 
and to provide the needs? Yes____ No___
1.3 b iii) Staff
Does GAPTIS Manager to control the data entry staff and to be the front end to contact the 
higher management? Yes____ No___
Is there enough staff to collect and enter the data? Yes____ No___
Are staff dedicated to GAPTIS only with no other tasks? Yes____ No___
Is each employee is assigned to enter certain information by the manager? Yes____ 
No___
1.3 b iv) Equipment
Is all equipment in one place? Yes____ No___
Is equipment connected by a work group to share the data between the computers so that 
data entry happens from multi station? Yes____ No___ 
1.3 b v) Room
Is an adequate room assigned only to GAPTIS unit (enough to host the equipment and the 
staff? Yes____ No___
1.3 b vi) Procedures
Were data collecting forms used in the initial data entry? Yes____ No___
Were those forms filled from the documents in the archive by an official approval from the 
governor? Yes____ No___
Did they get a GAPTIS stamp to ensure that the paper work was entered into the system? 
Yes____ No___
After the data was entered, were reports generated? Yes____ No___ 
1.4a) Does your office generate reports for the Ministry of Planning? Yes____ No___
If yes…
1.4 b) What are the non-financial reports? (Check all that apply)
Budget Execution by Sector _____
Budget Execution by District _____
Ministry of Planning Plan_____
Ministry of Planning Classification _____
Other (List)____________________________________________________
Don’t Know_______
2. Impact:
48 Local Governance Program, Phase III (LGP III) Field Monitoring Report - GAPTIS 
2.1a) Is the GAPTIS unit operational in your Governorate?
Yes____ No___
2.1b) How often do the staff use it? ______________________
When did you start entering data into GAPTIS? ______________
2.2b) Has data entry been completed up through the end of 2010?
Yes____ No___
2.2 c) Does the system produce the reports required by the MOF?
Yes____ No___
2.2d) (Ask for a hard copy of the reports produced with the system and officially submitted to 
the Ministry of Finance). Can it be produced? Yes____ No___
2.3 a) How do you find the data entry process and utilization of GAPTIS?
One to five scale –With five being best and one being worst 
Circle One:
5 
4 
3 
2 
1 
2.3 b) Why?
Enter comment
2.3 c) What recommendations would you make for improving the data entry process?
Enter comment
Sustainability:
3.1a) What factors are in place to maintain the GAPTIS system?
Enter comment
3.1b) Is there adequate staff trained in GAPTIS to fill gaps and staff turnovers?
Yes____ No___
3.1 c) Is there a GAPTIS user guideline?
Yes____ No___
3.1 d) Does the Governorate plan to take over/maintain and continue using the GAPTIS facility 
after LGP III ends? 
Yes____ No___
3.1 e) If not, why not?
Enter comment
Local Governance Program, Phase III (LGP III) Field Monitoring Report - GAPTIS 49
3.2 ) What would it take for the recipient Governorate to sustain GAPTIS beyond the life of 
LGP III? 
Enter comment
Constraints:
4.1a) What worked well with GAPTIS implementation?
Enter comment___________________________
4.1b) What did not work well with GAPTIS implementation?
Enter comment__________________________________
4.2) What are the major constraints inhibiting progress in achieving functionality and 
sustainability of GAPTIS? 
Enter comment__________________________________
4.3) What are your (interviewee) recommendations for further improvements?
Enter comment__________________________________
Other Unanticipated Issues:
5 .1) Are there any systems other than GAPTIS existing in this provinces, which are used 
for the same or similar purposes?
Yes____ No___
If yes…List them__________________________________
5.2a) Do they complement/duplicate each other, 
Yes____ No___
If not…
5.2b) how are they different?
Enter comment__________________________________
5.3a) Do you prefer one over the other? 
50 Local Governance Program, Phase III (LGP III) Field Monitoring Report - GAPTIS 
Yes____ No___
If yes… 
5.3b) why?
Enter comment__________________________________________________- 
Demographic Information
Date: 
Name: 
Gender: 
Position:
Province:
Years of experience in work: 
Years of experience in current position: 
Education level
Office address: 
Cell phone:
Email:
Other contact:
Thank You
Interviewer Name: Interviewer Signature ____________________ 
Local Governance Program, Phase III (LGP III) Field Monitoring Report - GAPTIS 51
Survey of GAPTIS Non-Supervisor Staff Members 
Preamble:
GAPTIS – “Government Accounting and Project Tracking Information System”-- is an application to 
track expenditures and project status for local governments in Iraq. The objective of this survey task 
is to monitor progress achieved in implementation and sustaining GAPTIS. The results of this fact￾finding monitoring visit will be a basis for management decisions regarding this system.
Questions are numbered to match questionnaire of supervisors, many of which will 
not be asked of non-supervisory staff:
Statistics:
Initial question – Have you been trained in GAPTIS?
Yes____ No___
Initial question – Do you use GAPTIS?
Yes____ No___
1.3 b) Does this province meet the following characteristics (See checklist below) 
1.3 b i) Management
Is there cooperation from the management to provide the assistance to the unit as needed?
Yes____ No___
Is there is a follow up from the management to ensure that GAPTIS employees are entering 
proper data timely? Yes____ No___
Is management is using the reports after ensuring that the information is matching the non￾electronic reports. Yes____ No___ 
1.3 b ii) Coordination
Are there periodic visits by the LGP regional GAPTIS coordinator to follow up with the staff 
and to provide the needs? Yes____ No___
1.3 b iii) Staff
Does GAPTIS Manager to control the data entry staff and to be the front end to contact the 
higher management? Yes____ No___
Is there enough staff to collect and enter the data? Yes____ No___
Are staff dedicated to GAPTIS only with no other tasks? Yes____ No___
Is each employee is assigned to enter certain information by the manager? Yes____ 
No___
1.3 b iv) Equipment
Is all equipment in one place? Yes____ No___
Is equipment connected by a work group to share the data between the computers so that 
data entry happens from multi station? Yes____ No___ 
1.3 b v) Room
Is an adequate room assigned only to GAPTIS unit (enough to host the equipment and the 
staff? Yes____ No___
1.3 b vi) Procedures
Were data collecting forms used in the initial data entry? Yes____ No___
52 Local Governance Program, Phase III (LGP III) Field Monitoring Report - GAPTIS 
Were those forms filled from the documents in the archive by an official approval from the 
governor? Yes____ No___
Did they get a GAPTIS stamp to ensure that the paper work was entered into the system? 
Yes____ No___
After the data was entered, were reports generated? Yes____ No___
Impact:
2.1a) Is the GAPTIS unit operational in your Governorate?
Yes____ No___
2.1b) How often do the staff use it? ______________________
2.3 a) How do you find the data entry process and utilization of GAPTIS?
One to five scale –With five being best and one being worst 
Circle One:
5 
4 
3 
2 
1 
2.3 b) Why?
Enter comment
2.3 c) What recommendations would you make for improving the data entry process?
Enter comment
Sustainability:
3.1b) Is there adequate staff trained in GAPTIS to fill gaps and staff turnovers?
Yes____ No___
3.1 c) Is there a GAPTIS user guideline?
Yes____ No___
Demographic Information
Date: 
Name: 
Gender: 
Position:
Years of experience in work: 
Years of experience in current position: 
Local Governance Program, Phase III (LGP III) Field Monitoring Report - GAPTIS 53
Office address: 
Cell phone:
Email:
Other contact:
Thank You
Interviewer Name: Interviewer Signature ____________________ 
54 Local Governance Program, Phase III (LGP III) Field Monitoring Report - GAPTIS 
Survey Takers Guide Sheet – Supervisors 
This survey is designed to be administered by a team of two enumerators. Enumerator One, will 
administer the entire survey to GAPTIS Supervisor in each Governorate. Enumerator Two will 
interview GAPTIS staff on selected questions. 
The numbering sequence of the survey questions was adopted from the research questions specified 
in USAID’s Scope of Work for the GAPTIS monitoring task (page 4 of SOW).
1. Statistics These questions begin with 1, signifying a statistics question. The second digit 
reflects the numbered question under “statistics” in the SOW. If the SOW question has 
multiple parts, the survey questions will be designated by a sequence of letters delineating 
each part. 
Question 1.1 essentially requires an inventory of USAID-GAPTIS equipment. One of the 
two enumerators should work with a knowledgeable GAPTIS staffer to fill out the matrix. If 
possible, the enumerator should view each piece of equipment listed as it is entered into the 
matrix. Check it against the supplied list of equipment. 
Question 1.2 will require one of the enumerators securing a list of people trained in the 
GAPTIS office. This list will be tallied and the sum entered into the matrix on the 
questionnaire. Check it against the supplied list of trained staff. 
Question 1.3a will be asked of the GAPTIS Supervisor and the answer recorded as a “yes” 
or “no”
Question 1.3b is designed to determine the extent to which a Governorate conforms to the 
standard of Najaf, which is considered to be the model standard for GAPTIS 
implementation. All enumerators will attend the survey in Najaf to ensure common 
understanding of what this standard looks like. Instructions on how to fill out the survey is 
contained above. Both enumerators one and two will interview the GAPTIS employees 
about these questions. 
Question 1.4a is to be answered by the GAPTIS Supervisor, Yes or No 
If 1.4a is answered “yes”, they should go on to ask question 1.4b
2. Impact These questions begin with 2, signifying an impact question. The second digit 
reflects the numbered question under “impact” in the SOW. If the SOW question has 
multiple parts, the survey questions will be designated by a sequence of letters delineating 
each part.
Question 2.1a is to be answered by the GAPTIS Supervisor, either yes or no. 
Question 2.1b is opened ended and will require answers that must be written down and 
analyzed later. 
The enumerators will get a list of those trained (most probably around 2-5 GAPTIS and ask 
to speak with them). Enumerator 2 will proceed to ask questions 2.1a and 2.1b of the 
trained staff in a separate questionnaire. 
Questions 2.2a and 2.2b will be asked of the GAPTIS Supervisor, answered either yes or no. 
The enumerators will ask for a hard copy of the reports produced with the system and 
officially submitted to the Ministry of Finance. It will be used to answer Questions 2.2c. 
Local Governance Program, Phase III (LGP III) Field Monitoring Report - GAPTIS 55
Questions 2.3a, 2.3b and 2.3c will be asked of the Supervisor and GAPTIS staff. 2.3a will be 
answered on a 1-5 scale. Questions 2.3b and 2.3c are opened ended and will require 
answers that must be written down and analyzed later. 
3. Sustainability - These questions begin with 3, signifying a sustainability question. The 
second digit reflects the numbered question under “sustainability” in the SOW. If the SOW 
question has multiple parts, the survey questions will be designated by a sequence of letters 
delineating each part.
Question 3.1a is opened ended and will require answers that must be written down and 
analyzed later. 
Questions 3.1b, 3.1c and 3.1d will be asked of the GAPTIS Supervisors and staff, answered 
either yes or no
Questions 3.1e and 3.2 are opened ended and will require answers that must be written 
down and analyzed later. 
4. Constraints - These questions begin with 4, signifying a constraints question. The second 
digit reflects the numbered question under “constraints” in the SOW. If the SOW question 
has multiple parts, the survey questions will be designated by a sequence of letters 
delineating each part.
Questions 4.1a, 4.1b, 4.2 and 4.3 are opened ended and will require answers that must be 
written down and analyzed later. 
5. Other Unanticipated Issues - These questions begin with 4, signifying an Other 
Unanticipated Issues question. The second digit reflects the numbered question under 
“Other Unanticipated Issues” in the SOW. If the SOW question has multiple parts, the 
survey questions will be designated by a sequence of letters delineating each part.
Question 5.1 will be asked of the GAPTIS Supervisor, answered either yes or no
Question 5.2a will be asked if the answer to Question 5.1 is “yes”, and answered either yes 
or no
Question 5.2b will be asked if the answer to Question 5.2a is “no.” It is opened ended and 
will require answers that must be written down and analyzed later. 
Question 5.3a will be asked if the answer to Question 5.1 is “yes” and answered either yes 
or no
Question 5.3b will be asked if the answer to Question 5.3a is “yes” It is opened ended and 
will require answers that must be written down and analyzed later. 
Survey Takers Guide Sheet – Non-Supervisors 
This abbreviated survey will be administered to all non-supervisor GAPTIS staff. It contains a 
selection of questions from the longer supervisor questionnaire. Questions are numbered to match 
the supervisor questionnaire, meaning the numbered sequence will have several gaps. All questions 
56 Local Governance Program, Phase III (LGP III) Field Monitoring Report - GAPTIS 
asked of non-supervisor staff will be asked of supervisors, although not all questions asked of 
supervisors will be asked of non-supervisors. 
Two initial ‘yes or no’ questions will be asked first that are not tied to the SOW numbering system –
‘Have you been trained in GAPTIS?’; and ‘Do you use GAPTIS?’
The numbering sequence of the remainder of the survey questions was adopted from the research 
questions specified in USAID’s Scope of Work for the GAPTIS monitoring task (page 4 of SOW).
1. Statistics These questions begin with 1, signifying a statistics question. The second digit 
reflects the numbered question under “statistics” in the SOW. If the SOW question has 
multiple parts, the survey questions will be designated by a sequence of letters delineating 
each part. 
Question 1.3b is designed to determine the extent to which a Governorate conforms to the 
standard of Najaf, which is considered to be the model standard for GAPTIS 
implementation. All enumerators will attend the survey in Najaf to ensure common 
understanding of what this standard looks like. 
Impact These questions begin with 2, signifying an impact question. The second digit 
reflects the numbered question under “impact” in the SOW. If the SOW question has 
multiple parts, the survey questions will be designated by a sequence of letters delineating 
each part.
Questions 2.3a, 2.3b and 2.3c will be asked of the GAPTIS staff. 
Question 2.3a will be answered on a 1-5 scale. 
Questions 2.3b and 2.3c are opened ended and will require answers that must be written 
down and analyzed later. 
2. Sustainability - These questions begin with 3, signifying a sustainability question. The 
second digit reflects the numbered question under “sustainability” in the SOW. If the SOW 
question has multiple parts, the survey questions will be designated by a sequence of letters 
delineating each part.
Questions 3.1b, 3.1c and 3.1d will be asked of the GAPTIS Staff, answered either yes or no
Local Governance Program, Phase III (LGP III) Field Monitoring Report - GAPTIS 57
ANNEX 8: GAPTIS SURVEY – 
ARABIC TRANSLATION 
دراسة المراقبة الخاصة بـبرنامج GAPTIS
جدول المحتويات
خطة العمل لفرق المسح 2 
المسح بالنسبة لمشرفي برنامج GAPTIS 3 
المسح بالنسبة لكادر الموظفين غيرالمشرف الخاص ببرنامج GAPTIS 8
مسح ورقة دليل الخاضعين للاستبيان – المشرفين 11
مسح ورقة دليل الخاضعين للاستبيان - كادر الموظفين غير المشرفين 13 
خطة العمل لفرق المسح
Governorate Team
Najaf (Model 
Province)
1,2&3
Basrah (Basrah) 1
Dhi Qar 
(Nasiriyah)
1
Maysan (Amara) 1
Muthana 
(Sumawah)
1
Qadisiyah 
(Diwaniya)
2
Babil (Hilla) 2
Karbala (Karbala) 2
Wasit (Kut) 2
Baghdad 2
58 Local Governance Program, Phase III (LGP III) Field Monitoring Report - GAPTIS 
ستكون هناك ثلاثة ، فرق للمسح مسؤولة عن ما يقرب من خمس محافظات لكل منها. يبين الجدول في هذه 
الصفحة قسم العمل التوضيحي القائم على أساس التغطية الجغرافية. 
اموع ، سيكون هناك ستة من جامعي البيانات ، ينقسمون إلى ثلاث فرق.
نموذج محافظة النجف 
نظراً لتأكيد نطاق العمل على "خصائص محافظة النجف " كنموذج تنفيذ برنامج ل GAPTIS ، ينبغي على 
كافة الفرق الثلاثة المشاركة أو في ملاحظة ومراقبة محافظة النجف الأقلعلى . مع الفهم الجيد لم قد تكونت "خصائص محافظة النجف " ، وسيكون جامعي 
البيانات أفضل قدرةً على إجراء تقييمات أخرى. وهذا أيضاً بمثابة أعداد لاختبار ميداني بحيث التغييرات التيأن يمكن أجراؤها في المسح إذا لزم الأمر قبلو أن
يبدأ الجزء الأكبر من العمل الميداني. 
العمل الميداني
ومن ثم ستسافر الفرق الى المحافظات المسندة إليها. ستكون هناك توزيعات مع مشرفي برنامج GAPTIS قبل الوقت المحدد مع طلب كادر الموظفين غير
المشرفين من أجل أجراء قابلةلما . وسوف يستغرق المسح بما يقدر 2-3ساعة لااء المسوحات. وسيجري جامع البيانات والمشرف على برنامج GAPTIS
بمسح ، في حين كامل سيدير جامع البيانات الثاني نسخة مختصرة لكادر موظفي برنامج GAPTIS . ستتم ترجمة المسوحات إلى اللغة العربية وتعبئتها باليد
من قبل جامعي البيانات. 
وسيتم الانتهاء من بعض أجزاء المسح بعد الانتهاء من الزيارات إلى المحافظة ، ولاسيما سؤال .b1.3. وبمجرد أاء فرق المسح ل ، عملها سيعودون الى بغداد 
لترك المسوحات مع فريق كيو اي دي . وسيراجع محللي كيو اي دي المسوحات مع الفرق الميدانية للتأكد من الفهم الكامل لكل منها. 
تحليل المسح كتابة التقارير و
بعد أستلام المسوحات من الفرق الميدانية ، سيقوم موظفي شركة كيو اي دي بتحليل الاسئلة ، بما في ذلك الاجابات بنعم ، مقياس و كلا ،1-5 و الجرد ، 
والاسئلة المفتوحة. بأستخدام تحليل ، المضمون أصدار تقرير مراقبة المسوحات الذي سيتم إدراجه في مسودة التقرير الخاص بالوكالة الأمريكية للتنمية الدولية. 
مسح مشرفي برنامج GAPTIS
الديباجة:
برنامج GAPTIS هو"نظام متابعة معلومات المشاريع والحسابات الحكومية " وهو تطبيق لمتابعة النفقات ووضع المشروع بالنسبة للحكومات المحلية في العراق.
والهدف من مهمة هذا المسح هو لمراقبة التقدم المحرز في تنفيذ وتعزيز برنامج GAPTIS . وستكون نتائج هذه الزيارة لمراقبة وتقصي الحقائق ستكون التي 
أساساً لاتخاذ قرارات الادارة بشأن هذا النظام .
الاسئلة لتغطية متطلبات نطاق العمل: 
الاحصاء: 
1.1) كم عدد المعدات التي تم توفيرها من مشروع آر تي آي ( أجهزة الكمبيوتر والطابعات وغيرها الخ) التي تم تسليمها وتركيبها في المح ؟ افظة (أدراج 
قائمة المعدات في المصفوفة أدناه والإجابة على الأسئلة حول كل منها) 
هل تحتاج الى صيانة ؟ 
اذا كانت الاجابة بنعم ، 
اي نوع ؟
هل هي 
مشتغلة 
حاليا؟
تاريخ 
التشغيل
تاريخ 
التركيب
المدرجة في قائمة المعدات تاريخ التسليم
الموجودة
قائمة المعدات التي تم توفيرها من 
قبل الوكالة الامريكية للتنمية 
الدولية (حاسبات ، طابعات ، 
الخ)
Anbar (Ramadi) 3
Diyala (Baqubah) 3
Salah AL-Deen 
(Tikrit)
3
Nineveh (Mosul) 3
Local Governance Program, Phase III (LGP III) Field Monitoring Report - GAPTIS 59
مقارنة مع القائمة التي تم تقديمها لمشروع آر تي آي 
لا نعرف _____
1.2) كم عدد الأفراد الذين تم تدريبهم على تطبيق برنامج GAPTIS ؟ افظة في المح
الاسم الوظيفة تاريخ التدريب
 a1.3 (ما هي نسخة برنامج GAPTIS التي تستخدمها ؟ 
 كابتس 1 ____ كابتس 2 ___ كابتس 2.1 _____ آخرى ______ لا نعرف _____
 b1.3 (هل قامت هذه المحافظة تلبيةب الخصائص التالية ؟ (أنظر قائمة التدقيق أدناه) . 
bi 1.3 (الادارة
هل هناك تعاون من الإدارة لتقديم المساعدة إلى الوحدة حسب الحاجة ؟
نعم ___ كلا ___
هناك هل متابعة من الإدارة للتأكد من أن كادر موظفي برنامج GAPTIS يقومون بأدخال البيانات المناسبة بوقتها ؟ نعم 
___ كلا ___
هل تقوم الادارة بأستخدام التقارير بعد التأكد بأن المعلومات مطابقة للتقارير غير الالكترونية .نعم ____ كلا ___ 
bii 1.3 (التنسيق
ل هناكه زيارات دورية من قبل منسق برنامج GAPTIS الإقليمي الخاص بالحكومات المحلية للمتابعة مع كادر الموظفين ولتوفير 
الاحتياجات ؟ نعم ___ كلا ___
biii 1.3 (كادر الموظفين
هل دير برنامج لم GAPTIS التحكم بكادر موظفي إدخال البيانات ليكونوا الواجهة الأمامية للاتصال ب الإدارة العليا ؟ 
نعم __ كلا___
هل هناك ما يكفي من كادر الموظفين لجمع وإدخال البيانات نعم ؟ ____ كلا___
هل كادر موظفي برنامج GAPTIS مخصصين فقط مع أية مهام نعم ؟ أخرى ____ كلا___ 
هل يتم تعيين كل موظف لإدخال معلومات محددة من قبل الم نعم ؟ دير ___ كلا___
 
biv 1.3 (المعدات
هل كافة المعدات نعم ؟ في مكان واحد ____ كلا ___
هل تم ربط المعدات بواسطة مجموعة عملال لتبادل البيانات ما بين أجهزة الكمبيوتر بحيث يتم إدخال البيانات من منافذ ؟ متعددة 
 نعم ____ كلا___
 
 bv 1.3 (الغرفة 
60 Local Governance Program, Phase III (LGP III) Field Monitoring Report - GAPTIS 
هل الغرفة المخصصة إلى وحدة برنامج GAPTIS فقط ( كافيةهي وهل لاستضافة المعدات وكادر الموظفين) ؟ 
نعم ____ كلا____
bvi 1.3 (الاجراءات
هل أستخدمت نماذج جمع البيانات في إدخال البيانات الأولية نعم ؟ ___ كلا ___
وهل كانت تلك النماذج معبئة من الوثائق الموجودة في الأرشيف بواسطة الموافقة الرسمية من نعم ؟ المحافظ ____ كلا ___
هل تم الحصول على ختم برنامج GAPTIS لضمان بأن العمل الورقي الذي قد تم إدخاله في نعم ؟ النظام ___ كلا___
بعد إدخال البيانات هل تم ، أصدار التقارير نعم ؟ ____ كلا ____
 a1.4 (هل شارك مكتبك في اعداد تقارير وزارة التخطيط ؟ نعم _____ كلا ______ 
أذا كانت الاجابة بنعم ..... 
 b1.4 (ما هي ؟ ( تدقيق كل ما ينطبق عليها) 
 تنفيذ الميزانية من قبل القطاع _____ __
تنفيذ الميزانية من قبل القضاء _______ 
خطة وزارة التخطيط __________ 
تصنيف وزارة التخطيط ________ 
آخرى ( أدرجها) ___________ 
لا نعرف _______________
التأثير: 
 a2.1 (هل برنامج GAPTIS فعال بمحافظتك ؟ 
نعم _____ كلا ____
b2.1 (كم مرة ً أستخدمه كادر الموظفين ؟ 
a2.2 (متى تمت المباشرة بأدخال البيانات في برنامج GAPTIS ؟ ______________________________ 
b 2.2 (هل تم أكمال أدخال البيانات من خلال اية عام 2010 ؟ 
نعم ___ كلا ___ 
c2.2 (هل أصدر النظام التقارير المطلوبة من قبل وزارة المالية ؟ 
نعم ___ كلا ___ 
d2.2 ) (أطلب نسخة مطبوعة من التقارير التي تم أصدارها مع النظام رسمياً التي تم تقديمها الى وزارة المالية) . هل يمكن أصدارها ؟ نعم ___ 
كلا ____ 
a 2.3 (كيف تجد عملية أدخال البيانات وأستخدام برنامج GAPTIS ؟
 مقياس واحد الى خمسة ، مع كون افضل خمسة واسوء واحد 
– 5 
Local Governance Program, Phase III (LGP III) Field Monitoring Report - GAPTIS 61
- 4 
- 3
- 1
- 1
b 2.3 (لماذا ؟
 أدخل التعليقات 
c 2.3 (ما هي توصياتك لتحسين عملية أدخال البيانات ؟ 
 أدخل التعليقات 
الاستدامة:
 a3.1 ( ما هي العوامل المتوفرة للحفاظ على نظام برنامج GAPTIS ؟ 
 أدخل التعليقات
 b3.1 (هل هناك عدد كاف من كادر الموظفين الذين تم تدريبهم في برنامج GAPTIS لملئ الثغرات وأيجاد بدلاء عن الموظفين ؟ 
نعم ___ كلا ___ 
 c 3.1 (هل هناك دليل لمستخدم برنامج GAPTIS ؟ 
نعم ___ كلا ___
 d 3.1 (هل تخطط المحافظة لاجراء / الحفاظ والاستمرار بأستخدام خدمة برنامج GAPTIS بعد اية برنامج الحكومات المحلية الثالث ؟
 نعم ___ كلا ___ 
 e 3.1 (أذا كانت الاجابة بكلا ، لم لا ؟
أدخل التعليقات
3.2) ما الذي يتطلبه الامر بالنسبة للمحافظة المتلقية لاستدامة برنامج GAPTIS لما تبقي من برنامج الحكومات المحلية الثالث ؟
أدخل التعليقات 
المعوقات: 
 a4.1 (ما الذي تم عمله بشكل جيد عند تنفيذ برنامج GAPTIS ؟ 
 أدخل التعليقات _____________________________
 b4.1 (ما الذي لم يتم عمله بشكل جيد عند تنفيذ برنامج GAPTIS ؟ 
 أدخل التعليقات _____________________________ 
62 Local Governance Program, Phase III (LGP III) Field Monitoring Report - GAPTIS 
 4.2) ماهي المعوقات الرئيسية التي تحول دون التقدم في تحقيق وظائف وأستدامة برنامج GAPTIS ؟ 
 أدخل التعليقات ______________________________ 
4.3) ما هي التوصيات الخاصة (بالاشخاص الذين تمت مقابلتهم) من أجل المزيد من التحسينات ؟ 
 أدخل التعليقات ______________________________ 
قضايا اخرى غير متوقعة: 
.1 5) هل هناك اي من الانظمة الاخرى القائمة في برنامج GAPTIS في هذه المحافظات والتي تستخدم لنفس الاغراض أوما شابه ذلك ؟ 
 نعم ___ كلا ___ 
 أذا كانت الاجابة بنعم .... أدرجها 
a5.2 (هل الانظمة تكمل بعضها البعض ومكررة ؟ 
 نعم ___ كلا ___ 
أذا كانت الاجابة بكلا ....
b5.2 (كيف تختلف هذه الانظمة ؟ 
أدخل التعليقات ____________________________
a5.3 (هل تفضل واحدة على الاخرى ؟ 
 نعم ___ كلا ___ 
 أذا كانت الاجابة بنعم .... 
b5.3 (لماذا ؟
أدخل البيانات 
المعلومات الديموغرافية
التأريخ :
الاسم: 
الجنس: 
الوظيفة: 
Local Governance Program, Phase III (LGP III) Field Monitoring Report - GAPTIS 63
المحافظة: 
سنوات الخبرة في العمل: 
 سنوات الخبرة في الوظيفة الحالية:
مستوى التحصيل الدراسي: 
عنوان المكتب: 
الهاتف المحمول :
البريد الالكتروني :
أتصال آخر :
شكرأ لكم
أسم الشخص الذي أجرى المقابلة: توقيع الشخص الذي أجرى المقابلة ________________
مسح أعضاء كادر موظفي برنامج GAPTIS غير المشرفين 
الديباجة:
برنامج GAPTIS هو " نظام متابعة معلومات المشاريع والحسابات الحكومية " وهو تطبيق لمتابعة النفقات ووضع المشروع للحكومات المحلية في العراق.
والهدف من مهمة هذا المسح هو لمراقبة التقدم المحرز في التنفيذ وتعزيز برنامج GAPTIS . وستكون نتائج هذه الزيارة لمراقبة وتقصي الحقائق التي ستكون 
أساساً لاتخاذ قرارات الادارة بشأن هذا النظام .
يتم ترقيم الاسئلة لتطابق مع أستبيان المشرفين وأن العديد منها سوف لن يكون مطلوباً من كادر الموظفين غير المشرفين 
الاحصاء:
السؤال الاول – هل تدربت في برنامج GAPTIS ؟ نعم ___ كلا ___
السؤال الاول – هل أستخدمت برنامج GAPTIS ؟ نعم ___ كلا ___
 b1.3 (هل قامت هذه المحافظة تلبيةب الخصائص التالية ؟ (أنظر قائمة التدقيق أدناه) . 
bi 1.3 (الادارة
64 Local Governance Program, Phase III (LGP III) Field Monitoring Report - GAPTIS 
 هل هناك تعاون من الإدارة لتقديم المساعدة إلى الوحدة حسب الحاجة ؟
 نعم ___ كلا ___
 هناك هل متابعة من الإدارة للتأكد من أن كادر موظفي برنامج GAPTIS يدخلون البيانات المناسبة بوقتها ؟ 
 نعم ____ كلا ___
 تستخدم هل الادارة التقارير بعد التأكد بأن المعلومات مطابقة للتقارير غير الالكترونية .نعم ____ كلا ___ 
bii 1.3 (التنسيق
 ل هناكه زيارات دورية من قبل منسق برنامج GAPTIS الإقليمي الخاص بالحكومات المحلية للمتابعة مع كادر الموظفين ولتوفير 
 الاحتياجات ؟ نعم ____ كلا ___
biii 1.3 (كادر الموظفين
 هل دير برنامج لم GAPTIS التحكم بموظفي إدخال البيانات ليكونوا الواجهة الأمامية للاتصال ب نعم ؟ الإدارة العليا __ كلا___
 هل هناك ما يكفي من الموظفين لجمع وإدخال البيانات نعم ؟ ____ كلا___
 هل موظفي كادر برنامج GAPTIS مخصصين فقط مع أية مهام نعم ؟ أخرى ____ كلا___ 
 كل موظف تم تعيينه لإدخال معلومات محددة من قبل الم نعم ؟ دير ___ كلا___
 
biv 1.3 (المعدات
هل كافة المعدات نعم ؟ في مكان واحد ____ كلا ___
 هل تم ربط المعدات بواسطة مجموعة عملال لتبادل البيانات بين أجهزة الكمبيوتر بحيث يتم إدخال البيانات من منافذ ؟ متعددة 
 نعم ____ كلا___
 bv 1.3 (الغرفة 
 هي الغرفة التي تم تخصيصها مناسبة إلى وحدة برنامج GAPTIS ) كافيةهذه الغرفة وهل لاستضافة المعدات وكادرالموظفين) ؟ 
 نعم ____ كلا____
bvi 1.3 (الاجراءات
 هل تم جمع بيانات النماذج المستخدمة في إدخال البيانات الأولية نعم ؟ ___ كلا ___
 وهل كانت تلك النماذج معبئة من الوثائق في الأرشيف بواسطة الموافقة الرسمية من نعم ؟ المحافظ ____ كلا ___
 بعد إدخال البيانات ، هل تقوم الادارة بتوجيه كافة العمل الورقي الذي ينبغي أن يتخلل من خلال وحدة برنامج GAPTIS قبل أن 
 يذهب الى الأرشيف أنوضمان ب الوحدة هي جزء من العملية نعم ؟ ____ كلا___
 هل تم الحصول على ختم برنامج GAPTIS لضمان بأن العمل الورقي الذي تم إدخاله في نعم ؟ النظام ___ كلا___
 بعد إدخال البيانات هل تم ، أصدار نعم ؟ تقارير صحيحة ____ كلا ____
التأثير: 
 a2.1 (هل برنامج GAPTIS فعال بمحافظتك ؟ 
نعم _____ كلا ____
b2.1 (كم مرة ً أستخدمه كادر الموظفين
a 2.3 (كيف تجد عملية أدخال البيانات وأستخدام برنامج GAPTIS ؟
من نطاق واحد الى خمسة ، مع كون افضل خمسة و اسوء واحد 
ضع دائرة حول التالي: 
Local Governance Program, Phase III (LGP III) Field Monitoring Report - GAPTIS 65
– 5
- 4 
- 2
- 2
- 1
b 2.3 (لماذا ؟ 
أدخل البيانات 
 c 2.3 (ماهي التوصيات الخاصة بالاشخاص الذين تمت مقابلتهم من أجل المزيد من التحسينات ؟ 
أدخل التعليقات 
 
الاستدامة: 
 b3.1 (هل هناك عدد كاف من كادر الموظفين الذين تم تدريبهم في برنامج GAPTIS لملئ الثغرات وأيجاد بدلاء عن الموظفين ؟ 
نعم ___ كلا ___ 
 c 3.1 (ه ل هناك دليل لمستخدم برنامج GAPTIS ؟ 
نعم ___ كلا ___
المعلومات الديموغرافية
التأريخ :
الاسم: 
الجنس: 
الوظيفة: 
سنوات الخبرة في العمل: 
 سنوات الخبرة في الوظيفة الحالية:
عنوان المكتب: 
الهاتف المحمول :
البريد الالكتروني :
أتصال آخر :
شكرأ لكم
66 Local Governance Program, Phase III (LGP III) Field Monitoring Report - GAPTIS 
أسم الشخص الذي اجرى المقابلة: توقيع الشخص الذي أجرى المقابلة ________________
مسح ورقة دليل الخاضعين للاستبيان - المشرفين 
ويهدف هذا المسح المزمع أدارته من قبل فريق مكون من اثنين من جامعي البيانات .سيقوم جامع البيانات الاول بمسح كامل لمشرفي برنامج GAPTIS في كل 
محافظة. وسيقوم جامع البيانات الثاني بمقابلة اثنين من كادر موظفي برنامج GAPTIS بشأن الاسئلة التي تم أختيارها.
وأعتمد تسلسل الترقيم لاسئلة المسح من الأسئلة البحثية المحددة في نطاق عمل الوكالة الأميركية للتنمية الدولية لمهمة مراقبة برنامج GAPTIS ) صفحة 4 من 
نطاق العمل). 
.1 الاحصاء تبدأ هذه الأسئلة بـ 1 ، مما يدل على سؤال الإحصاء. يعكس الرقم الثاني السؤال المرقم تحت عنوان "الاحصاء" في نطاق العمل. إذا كان 
لدى سؤال نطاق العمل أجزاء متعددة ، سيتم تعيين أسئلة المسح من قبل تسلسل تصور حروف كل جزء بدقة.
يتطلب السؤال 1.1 أساساً جرد للمعدات من الوكالة الأمريكية للتنمية الدولية- برنامج GAPTIS . وينبغي على أحد جامعي البيانات في أن يعمل 
بمعرفة مع موظف برنامج GAPTIS لملئ المصفوفة .إذا كان ذلك ممكناً ، وينبغي أن يبين جامع البيانات كل قطعة من المعدات المدرجة كما دخلت حيز 
المصفوفة . تدقيقها مقابل القائمة التي تم تجهيزها من المعدات. 
وسيتطلب السؤال 1.2 أحد جامعي البيانات لتأمين قائمة باسماء الاشخاص الذين تم تدريبهم في مكتب برنامج GAPTIS . سيتم نشر هذه القائمة 
ويدخل اموع حيز مصفوفة الاستبيان. 
سيطلب a 1.3 السؤال من مشرف برنامج GAPTIS والجواب كما هو مسجل "بنعم" أو "كلا "
يهدف السؤال b 1.3 لتحديد المدى الذي يتوافق مع المحافظة على مستوى محافظة النجف والتي تعتبر نموذجاً لمستوى تنفيذ برنامج GAPTIS .وسوف 
يحضر كافة جامعي البيانات للمسح في محافظة النجف لضمان الفهم المشترك لهذا المعيار . تو رد التعليمات حول كيفية ملئ الاستبيان أعلاه .وسيقوم كل 
واحد واثنين من جامعي البيانات بمقابلة كادر موظفي برنامج GAPTIS حول هذه الاسئلة . 
السؤال a1.4 المزمع أجابته من قبل مشرف برنامج GAPTIS . نعم أو كلا اذا كانت الاجابة الخاصة بـالسؤال a1.4 بنعم ، ينبغي الذهاب للسؤال 
عن b1.4
.2 التأثير تبدأ هذه الأسئلة بـ 2 ، مما يدل على سؤال التأثير .يعكس الرقم الثاني السؤال المرقم تحت عنوان "تأثير" في نطاق العمل .إذا كان لدى سؤال 
نطاق العمل أجزاء متعددة ، سيتم تعيين أسئلة المسح من قبل تسلسل تصور حروف كل جزء بدقة.
السؤال a2.1 المزمع أجابته من قبل مشرف برنامج GAPTIS ، إما بنعم أو كلا .
يكون السؤال b 2.1 مفتوح و يتطلب اجابات التي يجب ان يتم كتابتها و تحليلها لاحقاً. 
و سيحصل جامعي البيانات على قائمة من هؤلاء المتدربين (أكثر على الأرجح نحو 5-2 GAPTIS واطلب التحدث معهم) .سوف يشرع أثنين 
من جامعي البيانات بطرح الأسئلة a 2.1 و b 2.1 لكادر الموظفين الذين تم تدريبهم في أستبيان منفصل .
سيتم طلب الأسئلة a 2.2 و b 2.2 من مشرف برنامج GAPTIS ، الذي أجاب بنعم أو كلا .وسيطلب جامعي البيانات بالحصول على نسخة 
مطبوعة من التقارير الصادرة مع النظام والتي تم تقديمها رسمياً إلى وزارة المالية .وسيتم أستخدامه للرد على الاسئلة c2.2 . 
Local Governance Program, Phase III (LGP III) Field Monitoring Report - GAPTIS 67
سيتم طلب الأسئلة a 2.3 ، b2.3 ، c2.3 من المشرف وكادر موظفي برنامج GAPTIS سيتم الرد a 2.3على مقياس 1 - 5 .تكون الاسئلة 
b2.3 و c2.3 مفتوحة وستتطلب الإجابات التي يجب أن تكون مكتوبة الى الاسفل وتحليلها في وقت لاحق. 
.3 الاستدامة - تبدأ هذه الأسئلة بـ 3 ، مما يدل على سؤال الاستدامة .يعكس الرقم الثاني السؤال المرقم تحت عنوان "الاستدامة" في نطاق العمل .إذا 
كان لدى سؤال نطاق العمل أجزاء متعددة ، سيتم تعيين أسئلة المسح من قبل تسلسل تصور حروف كل جزء بدقة .
يكون السؤال a 3.1 مفتوح و سيتطلب الإجابات التي يجب أن تكون مكتوبة الى الاسفل وتحليلها في وقت لاحق .
ستسأل الأسئلة b 3.1 ، c3.1 و d 3.1 من مشرفي ج برنام GAPTIS وكادر الموظفين ، أجاب أما بنعم أو كلا 
تكون الاسئلة 3.2 e 3.1 مفتوحةو التي ستتطلب أن تكون مكتوبة الى الاسفل وتحليلها في وقت لاحق .
.4 المعوقات - تبدأ هذه الأسئلة بـ 4 ، مما يدل على سؤال المعوقات .يعكس الرقم الثاني السؤال المرقم تحت عنوان "المعوقات" في نطاق العمل .إذا كان 
لدى سؤال نطاق العمل أجزاء متعددة ، سيتم تعيين أسئلة المسح من قبل تسلسل تصور حروف كل جزء بدقة .
تكون الأسئلة a 4.1 ،b4.1 و 4.2 ، 4.3 مفتوحة وستتطلب الإجابات التي يجب أن تكون مكتوبة الى الاسفل وتحليلها في وقت لاحق .
.5 القضايا الاخرى الغير متوقعة - و تبدأ هذه الأسئلة بـ 4 ، مما يدل على سؤال قضايا اخرى غير متوقعة .يعكس الرقم الثاني السؤال المرقم تحت 
عنوان "قضايا أخرى غير متوقعة " في نطاق العمل .إذا كان لدى سؤال نطاق العمل أجزاء متعددة ، سيتم تعيين أسئلة المسح من قبل تسلسل تصور 
حروف كل جزء بدقة. 
سيسأل السؤال 5.1 مشرف برنامج GAPTIS، بنعم أو كلا 
سيطلب السؤال a 5.2 إذا كانت الإجابة على السؤال 5.1 هو "بنعم" ، وأجبت بنعم أو كلا 
سيطلب السؤال b5.2 إذا كانت الإجابة على السؤال a 5.2 هو "بكلا". انه سؤال مفتوح ، وستتطلب الإجابات التي يجب أن تكون مكتوبة الى 
الاسفل وتحليلها في وقت لاحق .
سيطلب السؤال a 5.3 إذا كانت الإجابة على السؤال 5.1 هو "بنعم" وأجبت بنعم أو كلا 
سيطلب السؤال b5.3 إذا كانت الإجابة على السؤال a 5.3 هو "بنعم" أنه مفتوح ، وستتطلب الإجابات التي يجب أن تكون مكتوبة الى الاسفل 
وتحليلها في وقت لاحق .
 
مسح ورقة دليل الخاضعين للاستبيان - غير المشرفين 
سيتم أدارة هذا المسح المختصر لجميع كادر موظفي برنامج GAPTIS الغير مشرفين .أنه يحتوي على مجموعة من الأسئلة من أستبيان المشرف 
الطويل .يتم ترقيم الأسئلة لتتناسب مع أستبيان المشرف ، وهذا يعني أن لتسلسل الترقيم سيكون هناك ثغرات عدة .طلب من جميع الأسئلة من كادر 
الموظفين غير المشرف وسيطلب من المشرفين ، وإن لم يكن طلب جميع الأسئلة من المشرفين وسيطلب من غير المشرفين .
سيتم سؤال اولين سؤالين بنعم اوكلا أولاً التي لاترتبط بنظام ترقيم نطاق العمل – هل تدربت في برنامج GAPTIS ؟ ، وهل أستخدمت 
برنامج GAPTIS ؟ 
68 Local Governance Program, Phase III (LGP III) Field Monitoring Report - GAPTIS 
أعتمد تسلسل الترقيم لما تبقى من أسئلة المسح من الأسئلة البحثية المحددة في نطاق عمل الوكالة الأميركية للتنمية الدولية من مهمة مراقبة برنامج
 GAPTIS ) الصفحة 4 من نطاق العمل).
.1 الاحصاء تبدأ هذه الأسئلة بـ 1 ، مما يدل على سؤال الإحصاء .يعكس الرقم الثاني السؤال المرقم تحت عنوان "الاحصاء" في نطاق 
العمل .إذا كان لدى سؤال نطاق العمل أجزاء متعددة ، سيتم تعيين أسئلة المسح من قبل ت سلسل حروف كل جزء بدقة . 
يهدف السؤال b 1.3 لتحديد المدى الذي يتوافق مع المحافظة على مستوى النجف والتي تعتبر نموذجاً لمستوى تنفيذ برنامج GAPTIS
.وسوف يحضر جميع العدادين المسح في النجف لضمان الفهم المشترك لهذا المعيار على ما يبدو . 
التأثير تبدأ هذه الأسئلة بـ 2 ، مما يدل على سؤال التأثير .يعكس الرقم الثاني السؤال المرقم تحت عنوان "التأثير" في نطاق العمل .إذا كان لدى 
سؤال نطاق العمل أجزاء متعددة ، سيتم تعيين أسئلة المسح من قبل تسلسل حروف كل جزء بدقة. 
سيتم سؤال الأسئلة a 2.3 ، b2.3 و c2.3 لكادر موظفي برنامج GAPTIS . 
سيتم الرد على السؤال a 2.3 على نطاق 5-1 .
تكون الأسئلة c 2.3 b 2.3 مفتوحة ، وستتطلب الإجابات التي يجب أن تكون مكتوبة أسفل وتحليلها في وقت لاحق .
.2 الاستدامة - تبدأ هذه الأسئلة بـ 3 ، مما يدل على سؤال الاستدامة .يعكس الرقم الثاني السؤال المرقمة تحت عنوان "الاستدامة" في 
نطاق العمل . إذا كان لدى سؤال نطاق العمل أجزاء متعددة ، سيتم تعيين أسئلة المسح من قبل تسلسل حروف كل جزء بدقة. 
ستسأل الأسئلة b 3.1 ، c 3.1 و d 3.1 لكادر موظفي برنامج GAPTIS والاجابة أما بنعم أو كلا. 
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